Category Archives: Minutes

Draft Minutes December 6th 2018

Draft Minutes of the meeting of Michaelstow Council Meeting held in the Treveighan Methodist Chapel on Thursday December 6th 2018.

Present: Cllr. J. Marshall (chair), Cllr. R. Whitby, Cllr. R. East, Cllr. A. ffrench Blake, Cllr. A. Button, Cllr D. Fairman (Cornwall Cllr for St Teath and St Breward wards), S. Mitchell (parish clerk).

Parish Council Meeting

  1. Public Session: there were no members of the public present
  2. Members declaration of interest: no interests were declared
  3. Apologies for non-attendance: there were no apologies
  4. Approve the minutes: the minutes of the meeting of November 1st were signed-off as correct.
  5. Matters arising from the above minutes:
  • Land registry and abandoned caravans on B3266: The clerk supplied Cllr Whitby with a government leaflet about adverse possession.
  • Community Network road grants report: Cllr Fairman reported that the meeting concerning community network road grants was not until the following Tuesday.
  • Report on Centenary Celebration: Councillors reported that the lighting of the Michaelstow Beacon for the end of World War I’s Centenary had gone well with about 40 people attending. People from St Tudy had also attended so the posters and link to St Tudy Village Facebook page had worked well to promote this event.
  1. Planning: PA18/09193 Buttercup Barn, Treveighan. This application had not been put on the agenda as it was past the deadline for comments for a 14 day protocol (>25.11.18). Councillors had viewed the previous application PA18/06383 and made a site visit and there were no objections for this development. However the plans had been withdrawn for minor adjustments put back in and refused, in between scheduled parish council meetings. Cllr Fairman said that the plans would be re-presented. The parish council asked the clerk to forward this application to them so that they could supply a consultee comment and were still in favour of the application.
  2. Accounts: Financial Matters
  3. Bank Balance: 27.11.18 £8921.24
  4. Invoices & Payments:
  • clerks monthly salary paid by standing order on Ist December £281.86
    • invoice from Mr Sanders for LMP work                                        £171.50
  • credit from Cornwall Council for 2 year’s LMP                                  £355.20
  1. Precept calculation and claim for 2019/2020. The clerk provided up-to-date accounts for the year so far and a simple projection of expenses up until the end financial year date. After discussion the parish council resolved to keep a £2000 fund against a contested election, and a training and expenses budget of £600. They set the precept amount for the next financial year at £5000, a £2500 reduction from that of 2018/19.
  2. Appointment of internal auditor for 2019. The council agreed to appoint the same internal auditor, Mrs Sue Hackett, for the 2018 / 2019 parish audit at a charge of about £100 dependent upon the complexity of the audit.
  3. LMP: No issues reported beyond an LMP payment received
  4. Community Network / correspondence: none beyond that already forwarded to councillors.
  5. Parish Matters:
  • Boundary Review: Cllr Fairman reported that the boundary review was now complete and that Michaelstow would be within an area including Tintagel, St Teath, St. Breward and St Tudy – called ‘St. Teath & Tintagel’. There was a boundary governance review now underway where parishes could merge.
  • Signposts: Cllr Whitby pointed out that at the top of Stock’s Lane, signposts to Michaelstow were only visible coming from Camelford but not Bodmin. The clerk was asked to email Cormac regarding this.
  • Water: Water flow around Michaelstow was discussed. Cllr Button pointed out that when the roads were maintained by local farmers, local knowledge informed their actions. Since Cormac had taken over the water flow was becoming blocked in many places, as this knowledge had not been passed on. Council members resolved to visit the problem areas in the parish to see what could be done.
  1. Date of next Meeting:

The next meeting was scheduled for 7th February 2019.

  1. To Close the meeting: Cllr Marshall closed the meeting at 8.15 pm.

 

Meeting Dates for year’s meetings 2019:

January – no meeting

February 7th

March 7th

April 4th

May 2nd

June 6th

July 4th

August 4th

September 5th

October 3rd

November 7th

December 5th

Minutes November 1st 2018

MICHAELSTOW PARISH COUNCIL  MINUTES November 1st 2018

Minutes of the meeting of Michaelstow Council Meeting held in the Treveighan Methodist Chapel on Thursday November 1st 2018.

Present: Cllr. J. Marshall (chair), Cllr. R. Whitby, Cllr. R. East, Cllr. A. ffrench Blake, Cllr. A. Button, Cllr D. Fairman (Cornwall Cllr for St Teath and St Breward wards), S. Mitchell (parish clerk),

Parish Council Meeting

  1. Public Session: there were no members of the public present
  2. Members declaration of interest: no interests were declared
  3. Apologies for non-attendance: there were no apologies
  4. Approve the minutes: the minutes of the meeting of September 6th were signed-off as correct.
  5. Matters arising from the above minutes:
  • Reply from Chief Executive RE: abandoned caravans on B3266: The clerk summarised the email responses from the Chief Executive that he had forwarded to Cllrs. Because the land is not owned and is unregistered there is nobody who can be made responsible for removing the caravans. However in a letter of 18th September the Principal Development Officer stated that he was waiting for an estimate for clearing the land at which time he would seek formal authorisation to remove the effects from the land at an unrecoverable cost to the County Council. Members of the parish council had observed that the grass verges around the encampment had once again been mowed. Cllr Fairman observed that a similar Lane in St Breward had been unregistered and become an unofficial footpath. St Breward Parish Council had gone to the land registry to adopt the ownership. Cllr Whitby volunteered to investigate this and the clerk thought it was called ‘adverse possession’.
  • Community Network road grants: Cllr. Fairman would report back on the Community Network road grants following the meeting on 11 December 2018.
  1. Planning: Applications: No planning applications
  2. Accounts: Financial Matters
  3. Bank Balance: 27.10.18 all payments cleared to £8847.90
  4. Invoices & Payments cleared:
  • clerks monthly salary of £281.86 paid by standing order on 1st
  1. LMP: No issues reported
  2. Community Network / correspondence:
  3. Parish Matters:
  • First World War Centenary Celebration. The First World War centenary celebrations were scheduled for 11th November. Cllr Button confirmed that there would be a Memorial Service in the church at 10:30 AM. He also confirmed that he would light a fire on the beacon at 6:50 PM as part of the chain of beacons crossing the country. He would provide some potato boxes stuffed with dry blueberry plants that would make an effective beacon fire. The clerk would make and distribute 10 posters and have this event put on the St Tudy Facebook page. He would later make a Facebook page for Michaelstow for event promotion and advertise this in ‘The Magazine’. Cllr Marshall would purchase a wreath to be placed on the War Memorial. Cllr ffrench Blake wanted to explore the possibility of a slideshow of images he had from the First World War and arranged to meet the clerk to set this up at Treveighan Chapel on Tuesday 6th November at 5.30 pm.
  • Bank Form. There was a form request updating account information for Barclays Bank. One question was ‘date your organisation was formed’. The clerk found the records office held information regarding the parish council going back to 1895.
  1. Date of next Meeting:

The next meeting was scheduled for 6th December 2018.

  1. To Close the meeting: Cllr Marshall closed the meeting at 8.06 pm.

Minutes September 02 2018

MICHAELSTOW PARISH COUNCIL DRAFT MINUTES September 6th 2018

Minutes of the meeting of Michaelstow Council Meeting held in the Treveighan Methodist Chapel on Thursday September 6th 2018.

Present: Cllr. J. Marshall (chair), Cllr. R. Whitby, Cllr. R. East, Cllr. A ffrench Blake, Cllr. A Button, S. Mitchell (parish clerk),

 

Parish Council Meeting

  1. 1. Public Session: there were no members of the public present
  2. Members declaration of interest: no interests were declared
  3. Apologies for non-attendance: Cllr. Fairman provided his apologies via the chair
  4. Approve the minutes: the minutes of the meeting of 2nd August were signed-off as correct with one omission – Cllr. ffrench Blake had been present at this meeting but his name was missing from the minutes.
  5. Matters arising from the above minutes:
  • welcome to the parish leaflet: the leaflet had been distributed to most of the parish with some positive feedback received. Cllr. Button agreed to deliver leaflets to Bearoak.
  • Community Network road grants: Cllr. Fairman would report back on the Community Network road grants following the meeting on 11 September 2018.
  • Letter to Chief Executive Cornwall Council RE: illegal trader: The clerk was asked to reply to the letter delegated by the Chief Executive, asking for clarification on the ownership of the land on which the now ‘occasionally occupied’ caravans were sited.
  1. Planning: Applications:

PA18/06383 Construction of two-storey extension, Buttercup Barn, Treveighan Barn, Trevillick Lane. Mr. T Martin. Dev. Officer Lorraine Lehan. The planning office had determined that this two-storey extension was unsuitable for Treveighan. Several councillors had undertaken a site meeting. The planning officer had asked the parish council for response to a five-day protocol. The applicant was advised to retract the application and add further detail before re-submitting to meet to the objections provided.

PA18/06084. Consent for change of use shippon barn to habitable space & garage to games room. Mr & Mrs Simon Worthy, Bearoak Manor. Officer Mark Evans. The parish councillors had viewed and provided support for this application prior to the deadline of 29.08.18 and reaffirmed the clerk’s given response to planners in support.

  1. Accounts: Financial Matters
  2. Bank Balance: 24.08.18 all payments cleared to £5,640.40
  3. Invoices & Payments cleared:
  • clerks monthly salary of £281.86 paid by standing order on 1st
  • councillors agreed to the renewal of website domain and space for one year for £60
  1. LMP: No issues reported
  2. Community Network / correspondence: Cllrs. Fairman and Whitby were to attend the Cornwall Network meeting on 11 September.
  3. Parish Matters: AOB

Councillors resolved to accept the alterations to governance documents presented to them by the clerk (via NALC) concerning model standing orders and financial regulations. Proposed by Cllr. ffrench Blake and seconded by Cllr Whitby.

Model Financial Regulations:

  1. Date of next Meeting:

The next meeting was scheduled for 4th October 2018.

  1. To Close the meeting: Cllr Marshall closed the meeting at 7.46 pm.

Minutes August 2nd 2018

Minutes of the meeting of Michaelstow Council Meeting held in the Treveighan Methodist Chapel on Thursday August 2nd 2018.

Present: Cllr. J. Marshall (chair), Cllr. R. Whitby, Cllr. R. East, Cllr. A ffrench Blake, Cllr. Dominic Fairman, (Cornwall Councillor for St Teath and St Breward wards) S. Mitchell (parish clerk),

Parish Council Meeting

  1. Public Session: Mr and Mrs T Martin were present concerning PA18/06383. The chair bought forward item 6 for discussion for their convenience. The parish council considered that the two-storey extension was in keeping with the environment and did not seem to impact on any other dwellings or residents. The council were happy to support the application.
  2. Members declaration of interest: no interests were declared
  3. Apologies for non-attendance: Cllr Button had provided his apologies via the chair
  4. Approve the minutes: the minutes of the meeting of 5th July were signed-off as correct.
  5. Matters arising from the above minutes:
  • welcome to the parish leaflet: The parish leaflet had been printed in colour and the clerk distributed some of these with councillors who would deliver them. Cllr ffrench Blake thought they were just for new residents but councillors had decided to deliver to all houses, leaving about 50 leaflets for people moving to Michaelstow.
  • Community Network road grants: Cllr Fairman would report back on the community network road grants following the meeting on 11 September 2018.
  • Letter to Chief Executive Cornwall Council RE: illegal trader: Councillors were shocked that there had been no reply from the chief executive concerning this and asked the clerk to re-send the letter stressing that they needed a reply as they had to explain the matter to parishioners. The clerk had reported the caravans next to the B3266 as abandoned vehicles and environmental services phoned to reply that as the matter was still undergoing legal procedures they were not going to remove them.
  • Summer reading project donation: The clerk had asked Camelford Town Council what was a reasonable amount to donate to the summer reading project. He had written a cheque for £30 co-signed with the chair that had been sent to Camelford Town Council to pay for a session at St Breward School.
  1. Planning: Applications: PA18/06383 Construction of two-storey extension, Buttercup Barn, Treveighan Barn, Trevillick Lane. Mr. T Martin. Dev. Officer Lorraine Lehan > 7th August. Discussed during public session.
  2. Accounts: Financial Matters
  3. Bank Balance: 27.07.18 all payments cleared to £6522.26
  4. Invoices & Payments cleared:
  • clerks monthly salary of £281.86 paid by standing order on 1st
  • parish pathway maintenance from Mr Sanders for £350
  • summer reading project £30 donation
  1. LMP:
  2. Community Network / correspondence:
  3. Parish Matters: AOB
  • the parish council resolved to remove matters concerning the electoral review from the agenda as they were happy with the outcome.
  • Cllr Whitby reported that British Telecom had been surveying the Treveighan area for superfast broadband. The clerk agreed that this had also happened in Fentonadle.
  1. Date of next Meeting:

The next meeting was scheduled for 6th September 2018.

  1. To Close the meeting: Cllr Marshall closed the meeting at 7.51 pm.

Minutes July 2018

Minutes of the meeting of Michaelstow Council Meeting held in the Treveighan Methodist Chapel on Thursday July 5th 2018.

Present: Cllr. J. Marshall (chair), Cllr. R. Whitby, Cllr. R. East, Cllr. A. Button, S. Mitchell (parish clerk),

Parish Council Meeting

  1. Public Session: there were no members of the public present
  2. Members declaration of interest: no interests were declared
  3. Apologies for non-attendance: apologies from Cllr Fairman and Cllr ffrench Blake
  4. Approve the minutes: the minutes of the meeting of 4th April were signed-off as correct.
  5. Matters arising from the above minutes:
  • welcome to the parish leaflet: The parish leaflet was approved for print with some small changes from Cllr Button. The clerk had it priced with Prontaprint for £125 for 150 copies in full colour, stapled and including delivery. The parish council gave him permission to use the debit card for this purchase.
  • Community Network road grants: Cllr Marshall had attended the community network meeting concerning road grants. The attendees had been presented with 13 or so different options but were not asked to vote at this stage, whilst the projects were evaluated.
  • Letter to Chief Executive Cornwall Council RE: illegal trader: There had been no reply from the Chief Executive of Cornwall Council regarding the illegal trader set up on the old road of the B3266. There were no signs of residents and the clerk was asked to report the caravans as abandoned vehicles to the proper authorities.
  • Drainage issues outside Tregawn Farm: Cllr Button advised leaving the drainage issues until there was enough water to make them evident. He believed that the stream down the road at Clarkswell only needed basic maintenance to get it through the pipe to drain into his field.
  1. Planning: Applications:

PA18/06082: Listed building consent to replace defective concrete a plain tiles covering lean-to low level pitched roof with second-hand Delabole regulated slates and replace roof-light. The parish council viewed these plans which included an 11 page bat survey and offered their support for this necessary work on a listed building.

PA18/05818 and 05819 erection of an agricultural general-purpose livestock building, land south of leathern bottle Michaelstow, Bodmin, Cornwall – and extension of an existing agricultural building on the same site. After discussion the parish council provided their support for the erection of these farm buildings.

  1. Accounts: Financial Matters
  2. Bank Balance: 27.04.18 all payments cleared to £6989.12
  3. Invoices & Payments:
  • clerks monthly salary of £281.86 paid by standing order on 1st
  • payment for annual hire of chapel (£220) and caretaker (60)
  1. LMP: The clerk had received no payment towards the local maintenance project and said that he would re-apply.
  2. Community Network / correspondence:
  3. Parish Matters: AOB
  • The clerk provided a web site link to the draft recommendations concerning the electoral review boundaries.
  • Cllr Whitby confirmed that the Michaelstow Community Fund had received a payment of £1500 from Farm Energy Woodlands Ltd. Cllr ffrench Blake had indicated by email that the £4500 accrued should be deployed to secure things of permanent benefit to the community. Cllr Button thought that installing toilets near to the church would provide such a benefit and would further explore the possibilities.

AOB. The parish Council discussed their involvement in the national network of bonfires planned for 11 November 2018 to celebrate the Centenary of the end of World War I.

  • Cllr Marshall had been approached at the Camelford Community Network meeting for funding concerning a summer reading project supplying reading activity to schoolchildren in the area. The clerk was asked to contact Camelford Town Council to determine a reasonable donation.
  1. Date of next Meeting:

The next meeting was scheduled for 2nd August 2018.

  1. To Close the meeting: Cllr Marshall closed the meeting at 8.15pm.

Minutes May 2018

Minutes of the meeting of Michaelstow Council Meeting held in the Treveighan Methodist Chapel on Thursday May 10th 2018.

Present: Cllr. Marshall (chair), Cllr ffrench Blake, Cllr. East, S. Mitchell (parish clerk),

Parish Council Meeting

Public Session: there were no members of the public present

  • Members declaration of interest: no interests were declared
  • Apologies for non-attendance: apologies from Cllr Fairman
  • Approve the minutes: the minutes of the meeting of 4th April were signed-off as correct.
  • Matters arising from the above minutes:
  • welcome to the parish leaflet: The clerk apologised that he had not had time to re-layout the parish leaflet because the annual audit had taken him 16 hours over time for this month. He hoped to reclaim these hours later in the year and would re-layout for the July meeting.
  • Community Network road grants: Cllr Fairman had asked the parish council to minute their support of alterations to the road at Knight’s Mill including taking out the three lane’s and replacing them with two. Cllr Marshall confirmed that he hoped to attend the network meeting on 12th June to offer support in the form of a vote for the Camelford Bypass project. Cllr East clarified that there would be more Community Network funding available in following years for projects more local to Michaelstow.
  • Letter to Chief Executive Cornwall Council RE: illegal trader: Cllr ffrench Blake had received an email from Cllr Fairman, providing a schedule of actions taken regarding the illegal trader on the B3266. There did not seem to be anyone occupying the site presently and Cllr ffrench Blake would prepare his letter to the chief executive in the meantime.
  • Drainage issues outside Tregawn Farm: Cllr Button had, at his own expense, modified the drainage so that water no longer flowed down the incline ending at the Clarks Well corner. He had also dug out the ditches opposite again. The clerk observed that there was a large pile of soil inside the hedge where the other stream emerged on the road nearer Treveighan outside Lower Tredarrup, missing the pipe under the road. He enquired whether this had altered the drainage so that the stream emerged lower down and did not drain through the pipe into the field opposite. Although Cormac had undertaken to clear ditches, members of the parish council thought that they lacked familiarity with the workings of local drainage systems and hence had been unable to so far solve this long-term problem that created mud on the road that generated complaints from residents.
  • Planning: Applications: none
  • Accounts: Financial Matters
  • a.Bank Balance: 27.04.18 all payments cleared to £7893.10
  • Invoices & Payments:
  • clerks monthly salary of £274.56 paid by standing order on 1st
  • DM payroll services annual fee £73
  • SDH Accounting for Internal Audit £98
  • Annual parish insurance £183.86
  • Annual Audit: The clerk gave a description of the annual audit return pages and informed the Cllrs that the audit was now published on the parish website. The chair signed-off the annual governance statement and the accounting statements.
  • LMP: The clerk confirmed that he had made a claim for the LMP funding for £179. Mr Sanders had reported that bullocks had trampled the village green. He thought it needed rolling again but Cllr ffrench Blake thought this and unnecessary expense as the damage would mow down eventually. The other councillors agreed.
  • Community Network / correspondence: The council discussed an email from Mr D Oldham. They agreed that it had been a bad winter for mud but that Mr Button went out of his way to clean up. The situation was not ideal and some mud was an inevitable price to pay as farming in the countryside became increasingly industrialised. The clerk was asked to respond by email giving Mr Oldham the telephone number to report mud on the road to the county council should the farmer responsible not clear it up.
  • Parish Matters: AOB
  • The clerk asked for an annual salary increment. He was presently on level 35 of LC2 as described by NALC. The Council confirmed a raise of 41p per hour to level 36, still for four hours per week.
  • The clerk confirmed that the invoice for the donation to Michaelstow Community Fund from Farm Energy Woodlands Ltd had been received and £1500 should be paid into their bank account towards the end of May.
  1. Date of next Meeting:

There would be no scheduled meeting in June due to the clerk taking leave. The next meeting was scheduled for 5th July 2018.

  1. To Close the meeting: Cllr Marshall closed the meeting at 8.10pm.

Minutes December 2017

MICHAELSTOW PARISH COUNCIL  MINUTES December 14th 2017

Minutes of the meeting of Michaelstow Council Meeting held in the
Treveighan Methodist Chapel on Thursday December 14th 2017.
Present: Cllr ffrench Blake, Cllr. Whitby, Cllr. East, Simon Mitchell (clerk).
Cllr Whitby proposed Cllr East to chair the meeting and this was seconded
by Cllr ffrench Blake.
Parish Council Meeting
1. Public Session: there were no members of the public present
2. Members declaration of interest: no interests were declared
3. Apologies for non-attendance: there were apologies from Cllr. Marshall
4. Approve the minutes: The chair drew the clerk’s attention to an incorrect date on the minutes of the
meeting of November 2nd and apart from this they were signed-off as correct.
5. Matters arising from the above minutes:
 welcome to the parish leaflet: The councillors reviewed and approved the layout of the
parish leaflet so far. The clerk said he would send .pdf copies once he had made a couple of
minor adjustments. He would also include a ‘published by’ notice at the end of the leaflet.
 electoral review: The council decided that the clerk’s initial draft for a response to
boundary changes was too inflammatory. Cllr ffrench Blake who once worked for the
Diplomatic Service agreed to write it once the clerk handed over the information.
6. Planning: Applications: none
7. Accounts: Financial Matters
a. Bank Balance: 27.11.17 all payments cleared to £5862.76
b. Invoices & Payments:
 clerks monthly salary of £274.56 paid by standing order on 1st
 Uncontested Election Charge £237.63
 Mr Sanders for maintenance October £154
c. Precept claim for 2018-19 deadline Dec. 31. The parish council resolved to keep
the amount of the precept at £7,500
d. Appointment of internal auditor for 2017 / 18. The council agreed to re-appoint
Sue Hackett as the internal auditor
8. LMP:
9. Community Network / correspondence:
10. Parish Matters: AOB
 The council asked the clerk to contact councillor Dominic Fairman regarding the
illegal woodcarver and express their concern at the lack of any outcome.
 The clerk requested use of the debit card to order suspension files for Michaelstow and St
Tudy, whom he would re-charge. This was approved by the council.
11. Date of next Meeting: Next meeting 01.02.18. The clerk is away in June 2018. The Council resolved to hold the May meeting later than usual and cancel the June meeting unless a planning matter arose. This modifies the proposed dates for meetings in 2018 to:
01.02 boundary response
01.03
05.04 agm / accounts
10.05 apm / internal audit
07.06 Clerk away 1st-25.06 – no meeting in June
05.07 hall & caretaker payments
02.08
06.09
04.10
01.11
06.12
12. To Close the meeting: Cllr East closed the meeting at 8 pm.

 

MINUTES April 5th 2018

Present: Cllr. J. Marshall (chair), Cllr. R. East, Cllr. A. Button, Cllr. A ffrench Blake, Cllr. Dominic Fairman, (Cornwall Councillor for St Teath and St Breward wards), Simon Mitchell (Parish clerk).

Annual General Meeting. Voting of chair and vice-chair. Cllr ffrench Blake nominated Cllr Marshall for the chair and this was seconded by Cllr Button. Cllr Marshall took the chair. The parish council decided to have a floating vice-chair to be appointed as and when necessary.

Parish Council Meeting

  1. Public Session: there were no members of the public present
  2. Members declaration of interest: there were no declarations of interest
  3. Apologies for non-attendance: there were no apologies for non-attendance
  4. Minutes: the Minutes of the Meeting held on 1st Feb 2018 were approved
  5. Matters Arising: from the above Minutes
  • the parish leaflet further information on chapel: Cllr Marshall would supply the clerk with this information
  • GDPR progress report. The clerk reported that he was sorting through all the paperwork and computer files for an audit on all of the information held by the parish. The latest information showed that as long as data protection measures were underway by the deadline of 25 May, this would be sufficient as it was an ongoing process.
  1. Applications / Planning Matters: PA19/00757/PREAPP. Glebe Farm, Leathern Bottle, Michaelstow. Pre-application advice for erection of 8 dwellings.

The Cllrs looked at the initial plans and discussed some of the issues surrounding this pre-application but at this stage were not appointed to provide any feedback to the planners.

  1. Accounts: Financial Matters
  2. Bank Balance: 27.03.18 all payments cleared to £4336.43
  3. Invoices & Payments:
  • clerks monthly salary of £274.56 paid by standing order on 1st
  • 2017 – 18 initial accounts and audit information. The clerk provided a spreadsheet showing the income and expenditure for the year and said that he would be publishing the audit information online and would provide a link for Cllrs and members of the public.
  1. LMP: Cornwall Council Local Maintenance Project & Footpaths. No issues.
  2. Community: Network / Correspondence /emails: Cllr Fairman informed the parish Council that Cornwall Council wanted to make more of community networks and to this end had provided a budget for highways jobs to each network area. The next meeting was to be on 12 June and the chair said he hoped to attend. There were various ideas for the Michaelstow network area including improvements to the main road through Delabole and the resurrection of the Camelford bypass, given the very poor quality of air in the town.

The clerk had received an email from Poppy Crichton inviting people to join a Facebook group concerned with sharing information alerting about local crimes, presently around the moorland areas. The Council agreed that the clerk should join this on their behalf.

  1. Parish Matters & AOB:

Knight’s Mill. Cllr Fairman provided information on road changes at Knight’s Mill where there were frequent accidents at the turn-off to St Teath. The Cllrs discussed issues and asked the clerk to support the consultation on their behalf with a provision that the three-lane overtaking area be zoned out with white lines.

Illegal trader on B3266. Cllr Button thought that the County Council’s claim that the trader was not on their land was ridiculous because the caravan was clearly sited on the tarmac of the old road. Cllr Fairman suggested that the lack of any action from the authorities regarding this setup warranted a strong letter to the chief executive. Cllr ffrench Blake agreed to write this and asked Cllr Fairman to supply facts.

Cllr Button reported that drainage issues outside his farm were still unresolved by the County Council. It was clear that water draining down the road from Clerkswell and down the road from Treveighan were meeting at the road junction and creating a large pool. He thought that the streams running down the roads needed to be dealt with at source, because the ditches were full and overflowing mud back onto the road. Cllr ffrench Blake thought that Cormac had little incentive to do jobs properly and solve the problem. The clerk was asked to write to Cormac again concerning this.

Community event: the chair thought that the village green and the churchyard were looking very good thanks to the attention of Mr Sanders. He suggested that the parish council might sponsor a community event on the green in the summer using the Michaelstow Community Fund provided by Mr Pluess of Woodland Farm. Cllr Button suggested that November 2018 marked 100 years since the end of the First World War. The clerk pointed out that there was a national celebration planned involving the beacon in Michaelstow for November. The Council thought that some kind of party on the green in July or August might be appropriate and would investigate local feeling on this.

Litter: the clerk mentioned that St Tudy parish was litter-picking and there was concern about the amount of litter along the B3266. The Council thought that providing litter-picking sticks to parishioners would put them into danger and asked the clerk to contact Cornwall Council regarding cleaning this litter.

  1. Date of next Meeting: Provisional dates for year’s meetings 2018: the council agreed to put forward the scheduled May meeting by one week to 10 May and cancel the June meeting as the clerk was away. If there were important matters and the meeting had to be reconvened then someone else would take the minutes.

 

05.04 agm / accounts
10.05 apm / internal audit
07.06 Clerk away 1st-25.06

No meeting

05.07 hall & caretaker payments
02.08
06.09
04.10
01.11
06.12

 

  1. To Close the meeting: The chair closed the meeting at 8.55pm

Minutes February 2018

Minutes of the meeting of Michaelstow Council Meeting held in the Treveighan Methodist Chapel on Thursday February 1st 2018.

Present: Cllr. Marshall (chair), Cllr ffrench Blake, Cllr. Whitby, Cllr. East, Cllr. Fairman, (Cornwall Councillor for St Teath and St Breward wards), S. Mitchell (parish clerk),

Parish Council Meeting

  1.  Public Session: there were no members of the public present
  2. Members declaration of interest: no interests were declared
  3. Apologies for non-attendance: there were apologies from Cllr. Button
  4. Approve the minutes: the minutes of the meeting of December 14th were signed-off as correct.
  5. Matters arising from the above minutes:
  • welcome to the parish leaflet: the clerk showed the completed layout for print. Cllr Marshall said he would supply more information on the Methodist Hall to balance the amount of text on the church. Cllr Fairman asked for his contact number to be included and the ‘under review’ bit to be taken out.
  • electoral review: Cllr Fairman gave the parish council maps of the current boundary review situation and the parish council resolved to accept the feedback written by Cllr ffrench Blake and asked the clerk to submit it with two small changes.
  1. Planning: Applications: none
  2. Accounts: Financial Matters
  3. Bank Balance: 27.01.18 all payments cleared to £5500.68
  4. Invoices & Payments:
  • clerks monthly salary of £274.56 paid by standing order on 1st
  • stationery purchased on debit card £87.52.ReBilled to St Tudy PC 50% + VAT = £51.05 cheque received for clerk to pay into bank
  1. LMP: the clerk said he would put in the LMP claim for the 2017 – 18 year
  2. Community Network / correspondence: none
  3. Parish Matters: AOB
  • Cllr. Whitby reported that the Michaelstow upgrade in broadband speed seemed to have been ‘demoted’ as not economically viable and was unlikely to happen in the immediate future.
  • The clerk said that the new General Data Protection Regulations coming into power in May 2018 required a complete audit of all of the information the parish council had on file. He also noted that as he was the ‘data processor’ for the PC, there had to be a ‘data controller’ as a separate entity. Cllr ffrench Blake volunteered for this position but asked the clerk to keep him informed as to what was required. The parish council resolved to make this so. The clerk agreed to send all members of the parish council information regarding GDPR requirements. Cllr Whitby offered to shred any paper necessary and provide a ‘certificate of shredding’ for such.
  • Cllr Button was investigating the provision of a water supply to the church for facilities. The parish council resolved to support this but thought it was an issue for the ‘friends’ organisation rather than the parish council.
  1. Date of next Meeting:

Next meeting 01.03

  1. To Close the meeting: Cllr Marshall closed the meeting at 7.58pm.

Minutes November 2017

Minutes of the meeting of Michaelstow Council Meeting held in the Treveighan Methodist Chapel on Thursday November 2nd 2017.

Present: Cllr. Marshall (chair), Cllr ffrench Blake, Cllr. Whitby, Cllr. East, Cllr. Dominic Fairman, (Cornwall Councillor for St Teath and St Breward wards), Simon Mitchell (parish clerk), Anthony Scott-Hopkins.

The parish council meeting was preceded by a meeting of ‘Friends of Michaelstow Church’.

Parish Council Meeting

  1. Public Session: there were no members of the public present
  2. Members declaration of interest: no interests were declared
  3. Apologies for non-attendance: there were apologies from Cllr. Button
  4. Approve the minutes: the minutes of the meeting of October 5th were signed-off as correct.
  5. Matters arising from the above minutes:
  • welcome to the parish leaflet: the clerk showed he had fitted the text for the leaflet into an A5 eight sided pamphlet. There were now two sides left over for pictures & local shops.
  • electoral review: Cllr Fairman gave the clerk details of an alternative boundary review plan and provided him a context in which to write a draft response from the parish Council.
  • invasive plants. Himalayan Balsam along B3266: the clerk reported that these had been picked but after seeding so would probably re-occur next year.
  • mud: Councillor Fairman provided a telephone number to the clerk for reporting mud on the roads. Now that the main maize crop was in it was hoped the problem would diminish. Councillor East thought that the flooding outside of Michaelstow nurseries could be traced to the sluice gate which seemed part of the problem. He thought the whole system was silted up at this point of the road. Councillor Fairman offered to follow the issue up again with Cormac.
  1. Planning: Applications: none
  2. Accounts: Financial Matters
  3. Bank Balance: 27.10.17 all payments cleared to £6497.32
  4. Invoices & Payments:
  • clerks monthly salary of £274.56 paid by standing order on 1st
  • Mr Sanders strimming of banks £140
  1. Half year accounts. Precept claim in December for 2018-19. The clerk provided a summary of the parish council’s financial position with regards to the precept claim for the next year.
  2. LMP: The chair confirmed that Mr Sanders had been paid by the church for grounds upkeep.
  3. Community Network / correspondence:
  4. Parish Matters: AOB
  • Cllr. Whitby reported that Michaelstow was on the list for an upgrade in broadband speed next spring. This was to be a combination of fibre direct to house or fibre to box, then copper pair to house.
  • Councillor Fairman provided a report on the illegal woodcarver set up. John seems uncooperative to enforcement and indifferent to prosecution. It is thought he is unlikely to comply with any written notice. The County Council’s tools of prosecution or injunction seem ineffective. They claim that the land is not owned by CC so they have no formal powers of eviction or a budget for this.
  1. Date of next Meeting:

Next meeting 14.12

  1. To Close the meeting: Cllr Marshall closed the meeting at 8.17 pm.