Category Archives: Minutes

Minutes May 2019

Minutes of the meeting of Michaelstow Council Meeting held in the Treveighan Methodist Chapel on Thursday May 2nd 2019.

Present:  Cllr. J. Marshall (chair), Cllr. A. Button, Cllr. R. East. Cllr. R. Whitby, Cllr D. Fairman (Cornwall Cllr for St Teath and St Breward wards), S. Mitchell (parish clerk). Six members of the public.

Annual Parish Meeting

Chair’s Report

Cllr Marshall welcomed members of the public. This time last year the parish council were producing a local leaflet for the parish, particularly for new residents. We were also asked to audit all of our files and information in the light of the new General Data Protection Regulations, no small task when records go back many years. The Records Office in Truro holds information on St Tudy Parish Council going back to 1895. There has been an electoral review this year that has considerably reduced the number of County Councillors and Michaelstow is now within an electoral area called ‘St Teath and Tintagel’ which also includes St. Tudy and St. Breward.

Parish councillors have advised Cormac on safety changes to the road at Knights Mill and organised an event on the Beacon to mark the centenary of the end of WW1. The parish council has kept abreast of improvements in broadband speeds locally and written to BT several times asking for improvements. Last summer the parish council provided a donation for a summer reading project for local children. It has taken 2 years of parish council letters, emails, help from our County Councillor Dominic Fairman and others to get the illegal trader site next to the B3226 cleared up and this has finally been done. An outstanding problem for the council at the moment is the water running down the lane outside to pool outside Cllr. Button’s farm and we are still investigating this as Cormac seem unable to solve the problem.

Every year the parish council is audited to examine whether it is providing best value for the people of the parish. This involves an examination of financial regulations, working practises, all of the accounts and invoices, regulations and safety procedures, code of conduct, standing orders – the audit is handled by our clerk on just 4 hours per week. Once again this year the auditor has found no problems with the way the parish council is run. The parish council is funded from council tax payments and costs about 3% of the payments you make for this. This year Michaelstow Parish Council have reduced this amount considerably – in fact by the biggest margin in Cornwall.

The council have looked at seven or so planning proposals concerning Michaelstow in the last year and provide an important check for unwarranted or undesirable development. As you know, 60,000 or so new houses are planned just for Cornwall before 2030 and there have been 2 housing estate development proposals put to the planners this year concerning Michaelstow.

In the light of global climate change, Michaelstow Parish Council is concerned as to what the parish might do to increase its resilience. Extreme weather events do seem to be increasing and we want to consider what local people might do in the light of some of the various scenario’s about to be presented to us by Paul Sousek who is giving tonight’s talk. The chair directed the clerk, who is also the ‘Responsible Financial Officer’ for the parish council to provide a financial report.

Clerk’s Financial Report

The clerk confirmed that the parish council had passed the internal audit. The council started the financial year with £4336 in the bank and finished with £7597. Expenditure on the clerk’s salary, stationery and office expenses, legal and admin expenses, Treveighan Chapel hire and footpaths was mostly down or the same. As a result the parish council had asked for less precept for 2019 – 20, a reduction of £2,500 to £5000 – the biggest reduction in Cornwall. The parish council’s ‘share’ of Council tax in 2018 – 19 was around 3% and the reduction of precept will diminish this further. The speaker for the evening had to drive back to Jacobstow to collect his slides so the chair decided to have the parish meeting first and the talk afterwards.

Parish Council Meeting

1. Public Session: Cllr. Marshall opened at the meeting at 19.05 PM.

2. Members declaration of interest: no interests were declared                    

3. Apologies for non-attendance: there were apologies from Cllr. ffrench Blake

4. Approve the minutes: the minutes of the meeting held on 4th April 2019 were signed as correct.

5. Matters arising from the above minutes:

  • Land registry and abandoned caravans on B3266: Cllr. Whitby had been researching the adoption of this land by the parish council but could not register land with ‘no title’. It had to be registered and the parish council approved his expenditure of around £30 to do this.
  • Water issues on the road outside Tregawn Farm. Cormac seemed unable to fix this issue. The councillors site meeting had concluded that the pipe under the road was blocked and the water was emerging from the verge downhill from this pipe anyway.
  • Michaelstow ‘welcome’ road signs. The clerk had researched pricing for these from ‘roadsignsdirect.co.uk’. Standard reflective signs made of 3mm aluminium were available with channel and 76mm clips. 1050mm x 750mm were priced at £111 +VAT & delivery. 600mm x 450mm were £45+ . The clerk also showed some layouts including the parish council logo. Cllr. Button had not yet arrived at the meeting so this item was held over.

6. Planning: PA19/02975. Buttercup Barn, Treveighan Farm, Trevillick Lane.  PL30 3JN. Change of use of agricultural land to domestic curtilage in association with alteration and extension to barn > 17.05. After the council viewed the plans the clerk was directed to return the following comment “Michaelstow Parish Council is fully supportive of this application and believe that the modified plans are an improvement on the existing property. The setting on the edge of the hamlet of Treveighan does not present harm to either the settlement or to the local rural environment.”

7. Accounts: Financial Matters

a. Bank Balance:        27.04.19 the bank balance stands at £9881.91 as the first precept payment of £2566.47 had been received.

b. Invoices & Payments:

  • clerks monthly salary of £281.86  paid by SO for April.
  • CALC subscription for this year at a cost of                    £133.02            [ch 0178]
  • DM payroll services for running salary                            £73                   [ch 0181]
  • SDH Accounting for internal audit services                     £100                [ch 0180]
  • BHIB Insurance services for annual parish insurance      £182.80            [ch 0182]
  • Mr Sanders for parish maintenance Feb. & April             £238                 [ch 0183]
  • Home office expenditure for the year                             £52                   [ch 0179]

c. Annual accounts & audit: The internal auditor had agreed with the accounts and the bank reconciliation. Her report showed the parish council to be run to a high standard with no outstanding issues. The chair signed-off the audit pages including the certificate of exemption from external audit, the annual governance statement and the accounting statements.

8. Local Maintenance Project (LMP): The clerk had submitted the LMP acceptance form as instructed at the previous meeting but Cormac had offered to cut the footpaths in Michaelstow this year pending a review. The chair would talk to Mr. Sanders regarding this.

9. Community Network / correspondence: The council resolved that the clerk should send a thank-you email regarding the clearing of the wood cutters encampment as drafted by Cllr. ffrench Blake.

10. Parish Matters: There was concern about the shooting range that had been installed parallel with the road opposite Michaelstow Nurseries. Councillors resolved to look into both the safety and legal aspects of this installation.

11. Date of next Meeting:

The next meeting was scheduled for June 6th but this was cancelled until July 4th as it clashed with the Royal Cornwall Show.

12. To Close the meeting: Cllr Marshall closed the meeting at 19.35 and introduced the speaker for the Annual Parish Meeting talk “Extinction or Resilience; What Can a Parish Do?” Details of this talk will be published on the parish website at : http://www.michaelstow.org.uk/extinction-or-resilience-what-can-a-parish-do.html

Minutes April 2019

Minutes of the meeting of Michaelstow Council Meeting held in the Treveighan Methodist Chapel on Thursday April 4th 2019.

Present: Cllr. J. Marshall (chair), Cllr. A. ffrench Blake, Cllr. A. Button, Cllr. R. East. Cllr D. Fairman (Cornwall Cllr for St Teath and St Breward wards), S. Mitchell (parish clerk).

Annual General Meeting

The chair resigned and the members stood down.

Cllr. Button nominated Cllr. Marshall for chair and this was seconded by Cllr. East.

Cllr. Marshall accepted this post.

Cllr. Button wanted to step down from the council after many years. He asked other Cllrs. to consider who else in the community might make a contribution in his place.

The council resolved to not nominate a vice-chair as this position could be voted depending upon who was at the meeting, should it be needed.

The chair closed the AGM and opened the parish council meeting.

Parish Council Meeting

1. Public Session: Cllr. Button opened the meeting at 7:35 PM. There were no members of the public.

2. Members declaration of interest: no interests were declared.

3. Apologies for non-attendance: there were apologies from Cllr. Whitby.

4. Approve the minutes: the minutes of the meeting held on 7 March 2019 were signed as correct. The Cllrs. agreed that they would hold a site meeting immediately following this parish meeting to survey the source of the water emerging onto the road.

5. Matters arising from the above minutes:

  • Land registry and abandoned caravans on B3266: Cllrs. thought that the woodcarver might be moving back into the abandoned site on the B3266. The matter had been passed to Tina McGrath who was working on it on the parish council’s behalf.

6. Planning: There were no planning matters but Cllr. Fairman advised that the plan for Buttercup Barn should soon be apparent.

7. Accounts: Financial Matters

a. Bank Balance: 25.02.19 – £7904.16. The bank account at March 27 showed an end of year figure of £7597.30.

b. Invoices & Payments:

  • clerks monthly salary of £281.86 paid by SO for March. The clerk requested an annual salary increment from LC2 level 36 to 37 as per his contract and the parish council resolved that he should make this so.
  • the council agreed to join CALC for this year at a cost of £133.02

c. Annual accounts & audit: The clerk presented the annual accounts to the parish council prior to putting them into the annual parish audit which was underway.

8. Local Maintenance Project (LMP): The LMP contracts for the year stated that “If you would like to accept this offer, sign your acceptance form and return it to me within one month of the date of this letter. If we do not receive your confirmation we will arrange for CORMAC to undertake the paths clearance directly.” The clerk thought that arranging for Cormac to cut the paths might save £800 a year. The council agreed that the path cutting was a small part of Mr Sanders maintenance in the parish and that the clerk should apply for the LMP funding.

9. Community Network / correspondence:

Cllr. Fairman reported that the police and crime panel were promoting more beat officers over PCSO’s and that Camelford was to have a dedicated officer. The parish council’s preferred network panel priority was for highway safety and they asked the clerk to fill a form for them. There was to be a community network meeting on 11th June.

Cllr. Fairman informed the parish council of ‘people power grants’, and explained that some voluntary activity was expected from government employees. He also informed them that the community governance review included any changes to the number of Cllrs. on each parish council. The members thought that a parish council of five was sufficient for Michaelstow.

10. Parish Matters: The clerk reported that St. Tudy was considering a neighbourhood plan and that it was a good time for Michaelstow parish to seek inclusion in this should they want it. He had also reviewed the ‘Meet the Planners’ slideshow that showed the development of neighbourhood plans across North East Cornwall. He directed council members to the rural strategy document ‘2019 Time for a Rural Strategy’ which he thought had some interesting proposals.

AOB. Cllr. Button suggested that the parish should have some better signs for the to main roads into the parish. The other Cllrs agreed and asked the clerk to provide some examples of what is feasible.

11. Date of next Meeting:

The next meeting was to be the annual parish meeting on 2 May and the clerk would arrange a talk on the climate emergency situation. He would also supply an annual report for the chair for this meeting.

12. To Close the meeting: Cllr Marshall closed the meeting at 20.07

Minutes March 2019

Minutes of the meeting of Michaelstow Council Meeting held in the Treveighan Methodist Chapel on Thursday March 7th 2019.Present:  Cllr. J. Marshall (chair), Cllr. R. Whitby, Cllr. A. ffrench Blake, Cllr. A. Button, S. Mitchell (parish clerk).

Parish Council Meeting

1. Public Session: Cllr. Button opened at the meeting at 7:35 PM. There were no members of the public

2. Members declaration of interest: no interests were declared                    

3. Apologies for non-attendance: there were apologies from Cllr. East and Cllr. Fairman.

4. Approve the minutes: the minutes of the meeting of December 6th were signed-off as correct.

5. Matters arising from the above minutes:

  • abandoned caravans on B3266: the parish council asked the clerk to contact Cllr. Fairman and ask him to put pressure on Cormac with regards to the removal of the caravans abandoned next to the B3266
  • Community Network road grants report: Since the starting price of the traffic control units was above £5000 the council decided not to pursue this option
  • Signage to Michaelstow on B3266: Cormac had confirmed that they would put new directional signs to Michaelstow at the top of Stock’s Lane off the B3266
  • Boundary review completion: The clerk confirmed that the boundary review was complete and that Michaelstow would now be within a boundary area named ‘St Teath & Tintagel ‘ which also included St Tudy and St Breward
  • Review of water flow in Michaelstow: The council discussed water issues in the parish. They agreed that because the farmers are no longer in charge of ditching that there was a lot more floodwater on the roads.

6. Planning: No planning matters received

7. Accounts: Financial Matters

a. Bank Balance: 25.01.19 – £8186.02       27.02.19  – £7904.16

b. Invoices & Payments:

  • clerks monthly salary paid by standing order on Ist                                  £281.86 

8. Local Maintenance Project (LMP): No issues reported.

9. Community Network / correspondence: A letter from Cormac thanked the parish council for their involvement in the Knight’s Mill road alterations. The council’s insurance company (BHIB) had sent round a reminder about checking overhanging trees on roads in the parish. Mr Scott Hopkins had sent a request for funds for maintenance of the churchyard and had been directed to the Michaelstow Community Fund for this. There was an email from Nicola Sherriff offering help to the parish council with climate change issues such as enhanced resilience plans in the parish. The clerk was directed to ask if her organisation was willing to give a talk on this for the annual parish meeting in May.

The next community network meeting was scheduled for Tuesday, 12 March.

10. Parish Matters:

There were several governance documents concerning The Code of Conduct, Standing Orders, Financial Regulations and Internal Control that the clerk had upgraded. The parish council agreed that these had been reviewed. [http://www.michaelstow.org.uk/governance]. The clerk asked permission of the chair to copy his digital signature onto the documents to confirm this.

11. Date of next Meeting:

The next meeting was scheduled for 4th April 2019.

12. To Close the meeting: Cllr Marshall, who had joined the meeting had taken the chair from Cllr Button. He closed the meeting at 8.12 pm.

Minutes December 6th 2018

Minutes of the meeting of Michaelstow Council Meeting held in the Treveighan Methodist Chapel on Thursday December 6th 2018.

Present: Cllr. J. Marshall (chair), Cllr. R. Whitby, Cllr. R. East, Cllr. A. ffrench Blake, Cllr. A. Button, Cllr D. Fairman (Cornwall Cllr for St Teath and St Breward wards), S. Mitchell (parish clerk).

Parish Council Meeting

  1. Public Session: there were no members of the public present
  2. Members declaration of interest: no interests were declared
  3. Apologies for non-attendance: there were no apologies
  4. Approve the minutes: the minutes of the meeting of November 1st were signed-off as correct.
  5. Matters arising from the above minutes:
  • Land registry and abandoned caravans on B3266: The clerk supplied Cllr Whitby with a government leaflet about adverse possession.
  • Community Network road grants report: Cllr Fairman reported that the meeting concerning community network road grants was not until the following Tuesday.
  • Report on Centenary Celebration: Councillors reported that the lighting of the Michaelstow Beacon for the end of World War I’s Centenary had gone well with about 40 people attending. People from St Tudy had also attended so the posters and link to St Tudy Village Facebook page had worked well to promote this event.
  1. Planning: PA18/09193 Buttercup Barn, Treveighan. This application had not been put on the agenda as it was past the deadline for comments for a 14 day protocol (>25.11.18). Councillors had viewed the previous application PA18/06383 and made a site visit and there were no objections for this development. However the plans had been withdrawn for minor adjustments put back in and refused, in between scheduled parish council meetings. Cllr Fairman said that the plans would be re-presented. The parish council asked the clerk to forward this application to them so that they could supply a consultee comment and were still in favour of the application.
  2. Accounts: Financial Matters
  3. Bank Balance: 27.11.18 £8921.24
  4. Invoices & Payments:
  • clerks monthly salary paid by standing order on Ist December £281.86
    • invoice from Mr Sanders for LMP work                                        £171.50
  • credit from Cornwall Council for 2 year’s LMP                                  £355.20
  1. Precept calculation and claim for 2019/2020. The clerk provided up-to-date accounts for the year so far and a simple projection of expenses up until the end financial year date. After discussion the parish council resolved to keep a £2000 fund against a contested election, and a training and expenses budget of £600. They set the precept amount for the next financial year at £5000, a £2500 reduction from that of 2018/19.
  2. Appointment of internal auditor for 2019. The council agreed to appoint the same internal auditor, Mrs Sue Hackett, for the 2018 / 2019 parish audit at a charge of about £100 dependent upon the complexity of the audit.
  3. LMP: No issues reported beyond an LMP payment received
  4. Community Network / correspondence: none beyond that already forwarded to councillors.
  5. Parish Matters:
  • Boundary Review: Cllr Fairman reported that the boundary review was now complete and that Michaelstow would be within an area including Tintagel, St Teath, St. Breward and St Tudy – called ‘St. Teath & Tintagel’. There was a boundary governance review now underway where parishes could merge.
  • Signposts: Cllr Whitby pointed out that at the top of Stock’s Lane, signposts to Michaelstow were only visible coming from Camelford but not Bodmin. The clerk was asked to email Cormac regarding this.
  • Water: Water flow around Michaelstow was discussed. Cllr Button pointed out that when the roads were maintained by local farmers, local knowledge informed their actions. Since Cormac had taken over the water flow was becoming blocked in many places, as this knowledge had not been passed on. Council members resolved to visit the problem areas in the parish to see what could be done.
  1. Date of next Meeting:

The next meeting was scheduled for 7th February 2019.

  1. To Close the meeting: Cllr Marshall closed the meeting at 8.15 pm.

Meeting Dates for year’s meetings 2019:

January – no meeting

February 7th

March 7th

April 4th

May 2nd

June 6th

July 4th

August 4th

September 5th

October 3rd

November 7th

December 5th

Minutes November 1st 2018

MICHAELSTOW PARISH COUNCIL  MINUTES November 1st 2018

Minutes of the meeting of Michaelstow Council Meeting held in the Treveighan Methodist Chapel on Thursday November 1st 2018.

Present: Cllr. J. Marshall (chair), Cllr. R. Whitby, Cllr. R. East, Cllr. A. ffrench Blake, Cllr. A. Button, Cllr D. Fairman (Cornwall Cllr for St Teath and St Breward wards), S. Mitchell (parish clerk),

Parish Council Meeting

  1. Public Session: there were no members of the public present
  2. Members declaration of interest: no interests were declared
  3. Apologies for non-attendance: there were no apologies
  4. Approve the minutes: the minutes of the meeting of September 6th were signed-off as correct.
  5. Matters arising from the above minutes:
  • Reply from Chief Executive RE: abandoned caravans on B3266: The clerk summarised the email responses from the Chief Executive that he had forwarded to Cllrs. Because the land is not owned and is unregistered there is nobody who can be made responsible for removing the caravans. However in a letter of 18th September the Principal Development Officer stated that he was waiting for an estimate for clearing the land at which time he would seek formal authorisation to remove the effects from the land at an unrecoverable cost to the County Council. Members of the parish council had observed that the grass verges around the encampment had once again been mowed. Cllr Fairman observed that a similar Lane in St Breward had been unregistered and become an unofficial footpath. St Breward Parish Council had gone to the land registry to adopt the ownership. Cllr Whitby volunteered to investigate this and the clerk thought it was called ‘adverse possession’.
  • Community Network road grants: Cllr. Fairman would report back on the Community Network road grants following the meeting on 11 December 2018.
  1. Planning: Applications: No planning applications
  2. Accounts: Financial Matters
  3. Bank Balance: 27.10.18 all payments cleared to £8847.90
  4. Invoices & Payments cleared:
  • clerks monthly salary of £281.86 paid by standing order on 1st
  1. LMP: No issues reported
  2. Community Network / correspondence:
  3. Parish Matters:
  • First World War Centenary Celebration. The First World War centenary celebrations were scheduled for 11th November. Cllr Button confirmed that there would be a Memorial Service in the church at 10:30 AM. He also confirmed that he would light a fire on the beacon at 6:50 PM as part of the chain of beacons crossing the country. He would provide some potato boxes stuffed with dry blueberry plants that would make an effective beacon fire. The clerk would make and distribute 10 posters and have this event put on the St Tudy Facebook page. He would later make a Facebook page for Michaelstow for event promotion and advertise this in ‘The Magazine’. Cllr Marshall would purchase a wreath to be placed on the War Memorial. Cllr ffrench Blake wanted to explore the possibility of a slideshow of images he had from the First World War and arranged to meet the clerk to set this up at Treveighan Chapel on Tuesday 6th November at 5.30 pm.
  • Bank Form. There was a form request updating account information for Barclays Bank. One question was ‘date your organisation was formed’. The clerk found the records office held information regarding the parish council going back to 1895.
  1. Date of next Meeting:

The next meeting was scheduled for 6th December 2018.

  1. To Close the meeting: Cllr Marshall closed the meeting at 8.06 pm.

Minutes September 02 2018

MICHAELSTOW PARISH COUNCIL DRAFT MINUTES September 6th 2018

Minutes of the meeting of Michaelstow Council Meeting held in the Treveighan Methodist Chapel on Thursday September 6th 2018.

Present: Cllr. J. Marshall (chair), Cllr. R. Whitby, Cllr. R. East, Cllr. A ffrench Blake, Cllr. A Button, S. Mitchell (parish clerk),

 

Parish Council Meeting

  1. 1. Public Session: there were no members of the public present
  2. Members declaration of interest: no interests were declared
  3. Apologies for non-attendance: Cllr. Fairman provided his apologies via the chair
  4. Approve the minutes: the minutes of the meeting of 2nd August were signed-off as correct with one omission – Cllr. ffrench Blake had been present at this meeting but his name was missing from the minutes.
  5. Matters arising from the above minutes:
  • welcome to the parish leaflet: the leaflet had been distributed to most of the parish with some positive feedback received. Cllr. Button agreed to deliver leaflets to Bearoak.
  • Community Network road grants: Cllr. Fairman would report back on the Community Network road grants following the meeting on 11 September 2018.
  • Letter to Chief Executive Cornwall Council RE: illegal trader: The clerk was asked to reply to the letter delegated by the Chief Executive, asking for clarification on the ownership of the land on which the now ‘occasionally occupied’ caravans were sited.
  1. Planning: Applications:

PA18/06383 Construction of two-storey extension, Buttercup Barn, Treveighan Barn, Trevillick Lane. Mr. T Martin. Dev. Officer Lorraine Lehan. The planning office had determined that this two-storey extension was unsuitable for Treveighan. Several councillors had undertaken a site meeting. The planning officer had asked the parish council for response to a five-day protocol. The applicant was advised to retract the application and add further detail before re-submitting to meet to the objections provided.

PA18/06084. Consent for change of use shippon barn to habitable space & garage to games room. Mr & Mrs Simon Worthy, Bearoak Manor. Officer Mark Evans. The parish councillors had viewed and provided support for this application prior to the deadline of 29.08.18 and reaffirmed the clerk’s given response to planners in support.

  1. Accounts: Financial Matters
  2. Bank Balance: 24.08.18 all payments cleared to £5,640.40
  3. Invoices & Payments cleared:
  • clerks monthly salary of £281.86 paid by standing order on 1st
  • councillors agreed to the renewal of website domain and space for one year for £60
  1. LMP: No issues reported
  2. Community Network / correspondence: Cllrs. Fairman and Whitby were to attend the Cornwall Network meeting on 11 September.
  3. Parish Matters: AOB

Councillors resolved to accept the alterations to governance documents presented to them by the clerk (via NALC) concerning model standing orders and financial regulations. Proposed by Cllr. ffrench Blake and seconded by Cllr Whitby.

Model Financial Regulations:

  1. Date of next Meeting:

The next meeting was scheduled for 4th October 2018.

  1. To Close the meeting: Cllr Marshall closed the meeting at 7.46 pm.

Minutes August 2nd 2018

Minutes of the meeting of Michaelstow Council Meeting held in the Treveighan Methodist Chapel on Thursday August 2nd 2018.

Present: Cllr. J. Marshall (chair), Cllr. R. Whitby, Cllr. R. East, Cllr. A ffrench Blake, Cllr. Dominic Fairman, (Cornwall Councillor for St Teath and St Breward wards) S. Mitchell (parish clerk),

Parish Council Meeting

  1. Public Session: Mr and Mrs T Martin were present concerning PA18/06383. The chair bought forward item 6 for discussion for their convenience. The parish council considered that the two-storey extension was in keeping with the environment and did not seem to impact on any other dwellings or residents. The council were happy to support the application.
  2. Members declaration of interest: no interests were declared
  3. Apologies for non-attendance: Cllr Button had provided his apologies via the chair
  4. Approve the minutes: the minutes of the meeting of 5th July were signed-off as correct.
  5. Matters arising from the above minutes:
  • welcome to the parish leaflet: The parish leaflet had been printed in colour and the clerk distributed some of these with councillors who would deliver them. Cllr ffrench Blake thought they were just for new residents but councillors had decided to deliver to all houses, leaving about 50 leaflets for people moving to Michaelstow.
  • Community Network road grants: Cllr Fairman would report back on the community network road grants following the meeting on 11 September 2018.
  • Letter to Chief Executive Cornwall Council RE: illegal trader: Councillors were shocked that there had been no reply from the chief executive concerning this and asked the clerk to re-send the letter stressing that they needed a reply as they had to explain the matter to parishioners. The clerk had reported the caravans next to the B3266 as abandoned vehicles and environmental services phoned to reply that as the matter was still undergoing legal procedures they were not going to remove them.
  • Summer reading project donation: The clerk had asked Camelford Town Council what was a reasonable amount to donate to the summer reading project. He had written a cheque for £30 co-signed with the chair that had been sent to Camelford Town Council to pay for a session at St Breward School.
  1. Planning: Applications: PA18/06383 Construction of two-storey extension, Buttercup Barn, Treveighan Barn, Trevillick Lane. Mr. T Martin. Dev. Officer Lorraine Lehan > 7th August. Discussed during public session.
  2. Accounts: Financial Matters
  3. Bank Balance: 27.07.18 all payments cleared to £6522.26
  4. Invoices & Payments cleared:
  • clerks monthly salary of £281.86 paid by standing order on 1st
  • parish pathway maintenance from Mr Sanders for £350
  • summer reading project £30 donation
  1. LMP:
  2. Community Network / correspondence:
  3. Parish Matters: AOB
  • the parish council resolved to remove matters concerning the electoral review from the agenda as they were happy with the outcome.
  • Cllr Whitby reported that British Telecom had been surveying the Treveighan area for superfast broadband. The clerk agreed that this had also happened in Fentonadle.
  1. Date of next Meeting:

The next meeting was scheduled for 6th September 2018.

  1. To Close the meeting: Cllr Marshall closed the meeting at 7.51 pm.

Minutes July 2018

Minutes of the meeting of Michaelstow Council Meeting held in the Treveighan Methodist Chapel on Thursday July 5th 2018.

Present: Cllr. J. Marshall (chair), Cllr. R. Whitby, Cllr. R. East, Cllr. A. Button, S. Mitchell (parish clerk),

Parish Council Meeting

  1. Public Session: there were no members of the public present
  2. Members declaration of interest: no interests were declared
  3. Apologies for non-attendance: apologies from Cllr Fairman and Cllr ffrench Blake
  4. Approve the minutes: the minutes of the meeting of 4th April were signed-off as correct.
  5. Matters arising from the above minutes:
  • welcome to the parish leaflet: The parish leaflet was approved for print with some small changes from Cllr Button. The clerk had it priced with Prontaprint for £125 for 150 copies in full colour, stapled and including delivery. The parish council gave him permission to use the debit card for this purchase.
  • Community Network road grants: Cllr Marshall had attended the community network meeting concerning road grants. The attendees had been presented with 13 or so different options but were not asked to vote at this stage, whilst the projects were evaluated.
  • Letter to Chief Executive Cornwall Council RE: illegal trader: There had been no reply from the Chief Executive of Cornwall Council regarding the illegal trader set up on the old road of the B3266. There were no signs of residents and the clerk was asked to report the caravans as abandoned vehicles to the proper authorities.
  • Drainage issues outside Tregawn Farm: Cllr Button advised leaving the drainage issues until there was enough water to make them evident. He believed that the stream down the road at Clarkswell only needed basic maintenance to get it through the pipe to drain into his field.
  1. Planning: Applications:

PA18/06082: Listed building consent to replace defective concrete a plain tiles covering lean-to low level pitched roof with second-hand Delabole regulated slates and replace roof-light. The parish council viewed these plans which included an 11 page bat survey and offered their support for this necessary work on a listed building.

PA18/05818 and 05819 erection of an agricultural general-purpose livestock building, land south of leathern bottle Michaelstow, Bodmin, Cornwall – and extension of an existing agricultural building on the same site. After discussion the parish council provided their support for the erection of these farm buildings.

  1. Accounts: Financial Matters
  2. Bank Balance: 27.04.18 all payments cleared to £6989.12
  3. Invoices & Payments:
  • clerks monthly salary of £281.86 paid by standing order on 1st
  • payment for annual hire of chapel (£220) and caretaker (60)
  1. LMP: The clerk had received no payment towards the local maintenance project and said that he would re-apply.
  2. Community Network / correspondence:
  3. Parish Matters: AOB
  • The clerk provided a web site link to the draft recommendations concerning the electoral review boundaries.
  • Cllr Whitby confirmed that the Michaelstow Community Fund had received a payment of £1500 from Farm Energy Woodlands Ltd. Cllr ffrench Blake had indicated by email that the £4500 accrued should be deployed to secure things of permanent benefit to the community. Cllr Button thought that installing toilets near to the church would provide such a benefit and would further explore the possibilities.

AOB. The parish Council discussed their involvement in the national network of bonfires planned for 11 November 2018 to celebrate the Centenary of the end of World War I.

  • Cllr Marshall had been approached at the Camelford Community Network meeting for funding concerning a summer reading project supplying reading activity to schoolchildren in the area. The clerk was asked to contact Camelford Town Council to determine a reasonable donation.
  1. Date of next Meeting:

The next meeting was scheduled for 2nd August 2018.

  1. To Close the meeting: Cllr Marshall closed the meeting at 8.15pm.

Minutes May 2018

Minutes of the meeting of Michaelstow Council Meeting held in the Treveighan Methodist Chapel on Thursday May 10th 2018.

Present: Cllr. Marshall (chair), Cllr ffrench Blake, Cllr. East, S. Mitchell (parish clerk),

Parish Council Meeting

Public Session: there were no members of the public present

  • Members declaration of interest: no interests were declared
  • Apologies for non-attendance: apologies from Cllr Fairman
  • Approve the minutes: the minutes of the meeting of 4th April were signed-off as correct.
  • Matters arising from the above minutes:
  • welcome to the parish leaflet: The clerk apologised that he had not had time to re-layout the parish leaflet because the annual audit had taken him 16 hours over time for this month. He hoped to reclaim these hours later in the year and would re-layout for the July meeting.
  • Community Network road grants: Cllr Fairman had asked the parish council to minute their support of alterations to the road at Knight’s Mill including taking out the three lane’s and replacing them with two. Cllr Marshall confirmed that he hoped to attend the network meeting on 12th June to offer support in the form of a vote for the Camelford Bypass project. Cllr East clarified that there would be more Community Network funding available in following years for projects more local to Michaelstow.
  • Letter to Chief Executive Cornwall Council RE: illegal trader: Cllr ffrench Blake had received an email from Cllr Fairman, providing a schedule of actions taken regarding the illegal trader on the B3266. There did not seem to be anyone occupying the site presently and Cllr ffrench Blake would prepare his letter to the chief executive in the meantime.
  • Drainage issues outside Tregawn Farm: Cllr Button had, at his own expense, modified the drainage so that water no longer flowed down the incline ending at the Clarks Well corner. He had also dug out the ditches opposite again. The clerk observed that there was a large pile of soil inside the hedge where the other stream emerged on the road nearer Treveighan outside Lower Tredarrup, missing the pipe under the road. He enquired whether this had altered the drainage so that the stream emerged lower down and did not drain through the pipe into the field opposite. Although Cormac had undertaken to clear ditches, members of the parish council thought that they lacked familiarity with the workings of local drainage systems and hence had been unable to so far solve this long-term problem that created mud on the road that generated complaints from residents.
  • Planning: Applications: none
  • Accounts: Financial Matters
  • a.Bank Balance: 27.04.18 all payments cleared to £7893.10
  • Invoices & Payments:
  • clerks monthly salary of £274.56 paid by standing order on 1st
  • DM payroll services annual fee £73
  • SDH Accounting for Internal Audit £98
  • Annual parish insurance £183.86
  • Annual Audit: The clerk gave a description of the annual audit return pages and informed the Cllrs that the audit was now published on the parish website. The chair signed-off the annual governance statement and the accounting statements.
  • LMP: The clerk confirmed that he had made a claim for the LMP funding for £179. Mr Sanders had reported that bullocks had trampled the village green. He thought it needed rolling again but Cllr ffrench Blake thought this and unnecessary expense as the damage would mow down eventually. The other councillors agreed.
  • Community Network / correspondence: The council discussed an email from Mr D Oldham. They agreed that it had been a bad winter for mud but that Mr Button went out of his way to clean up. The situation was not ideal and some mud was an inevitable price to pay as farming in the countryside became increasingly industrialised. The clerk was asked to respond by email giving Mr Oldham the telephone number to report mud on the road to the county council should the farmer responsible not clear it up.
  • Parish Matters: AOB
  • The clerk asked for an annual salary increment. He was presently on level 35 of LC2 as described by NALC. The Council confirmed a raise of 41p per hour to level 36, still for four hours per week.
  • The clerk confirmed that the invoice for the donation to Michaelstow Community Fund from Farm Energy Woodlands Ltd had been received and £1500 should be paid into their bank account towards the end of May.
  1. Date of next Meeting:

There would be no scheduled meeting in June due to the clerk taking leave. The next meeting was scheduled for 5th July 2018.

  1. To Close the meeting: Cllr Marshall closed the meeting at 8.10pm.