MINUTES April 5th 2018

Present: Cllr. J. Marshall (chair), Cllr. R. East, Cllr. A. Button, Cllr. A ffrench Blake, Cllr. Dominic Fairman, (Cornwall Councillor for St Teath and St Breward wards), Simon Mitchell (Parish clerk).

Annual General Meeting. Voting of chair and vice-chair. Cllr ffrench Blake nominated Cllr Marshall for the chair and this was seconded by Cllr Button. Cllr Marshall took the chair. The parish council decided to have a floating vice-chair to be appointed as and when necessary.

Parish Council Meeting

  1. Public Session: there were no members of the public present
  2. Members declaration of interest: there were no declarations of interest
  3. Apologies for non-attendance: there were no apologies for non-attendance
  4. Minutes: the Minutes of the Meeting held on 1st Feb 2018 were approved
  5. Matters Arising: from the above Minutes
  • the parish leaflet further information on chapel: Cllr Marshall would supply the clerk with this information
  • GDPR progress report. The clerk reported that he was sorting through all the paperwork and computer files for an audit on all of the information held by the parish. The latest information showed that as long as data protection measures were underway by the deadline of 25 May, this would be sufficient as it was an ongoing process.
  1. Applications / Planning Matters: PA19/00757/PREAPP. Glebe Farm, Leathern Bottle, Michaelstow. Pre-application advice for erection of 8 dwellings.

The Cllrs looked at the initial plans and discussed some of the issues surrounding this pre-application but at this stage were not appointed to provide any feedback to the planners.

  1. Accounts: Financial Matters
  2. Bank Balance: 27.03.18 all payments cleared to £4336.43
  3. Invoices & Payments:
  • clerks monthly salary of £274.56 paid by standing order on 1st
  • 2017 – 18 initial accounts and audit information. The clerk provided a spreadsheet showing the income and expenditure for the year and said that he would be publishing the audit information online and would provide a link for Cllrs and members of the public.
  1. LMP: Cornwall Council Local Maintenance Project & Footpaths. No issues.
  2. Community: Network / Correspondence /emails: Cllr Fairman informed the parish Council that Cornwall Council wanted to make more of community networks and to this end had provided a budget for highways jobs to each network area. The next meeting was to be on 12 June and the chair said he hoped to attend. There were various ideas for the Michaelstow network area including improvements to the main road through Delabole and the resurrection of the Camelford bypass, given the very poor quality of air in the town.

The clerk had received an email from Poppy Crichton inviting people to join a Facebook group concerned with sharing information alerting about local crimes, presently around the moorland areas. The Council agreed that the clerk should join this on their behalf.

  1. Parish Matters & AOB:

Knight’s Mill. Cllr Fairman provided information on road changes at Knight’s Mill where there were frequent accidents at the turn-off to St Teath. The Cllrs discussed issues and asked the clerk to support the consultation on their behalf with a provision that the three-lane overtaking area be zoned out with white lines.

Illegal trader on B3266. Cllr Button thought that the County Council’s claim that the trader was not on their land was ridiculous because the caravan was clearly sited on the tarmac of the old road. Cllr Fairman suggested that the lack of any action from the authorities regarding this setup warranted a strong letter to the chief executive. Cllr ffrench Blake agreed to write this and asked Cllr Fairman to supply facts.

Cllr Button reported that drainage issues outside his farm were still unresolved by the County Council. It was clear that water draining down the road from Clerkswell and down the road from Treveighan were meeting at the road junction and creating a large pool. He thought that the streams running down the roads needed to be dealt with at source, because the ditches were full and overflowing mud back onto the road. Cllr ffrench Blake thought that Cormac had little incentive to do jobs properly and solve the problem. The clerk was asked to write to Cormac again concerning this.

Community event: the chair thought that the village green and the churchyard were looking very good thanks to the attention of Mr Sanders. He suggested that the parish council might sponsor a community event on the green in the summer using the Michaelstow Community Fund provided by Mr Pluess of Woodland Farm. Cllr Button suggested that November 2018 marked 100 years since the end of the First World War. The clerk pointed out that there was a national celebration planned involving the beacon in Michaelstow for November. The Council thought that some kind of party on the green in July or August might be appropriate and would investigate local feeling on this.

Litter: the clerk mentioned that St Tudy parish was litter-picking and there was concern about the amount of litter along the B3266. The Council thought that providing litter-picking sticks to parishioners would put them into danger and asked the clerk to contact Cornwall Council regarding cleaning this litter.

  1. Date of next Meeting: Provisional dates for year’s meetings 2018: the council agreed to put forward the scheduled May meeting by one week to 10 May and cancel the June meeting as the clerk was away. If there were important matters and the meeting had to be reconvened then someone else would take the minutes.

 

05.04 agm / accounts
10.05 apm / internal audit
07.06 Clerk away 1st-25.06

No meeting

05.07 hall & caretaker payments
02.08
06.09
04.10
01.11
06.12

 

  1. To Close the meeting: The chair closed the meeting at 8.55pm

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