Minutes February 2017


Minutes of the meeting of Michaelstow Council Meeting held in the Treveighan Methodist Chapel on Thursday 2nd February 2017

Present: Cllr. J. Marshall (chair), Cllr. R. East, Cllr. R. Whitby, Cllr. A. Button, Simon Mitchell (Parish clerk), Cllr. Dominic Fairman, (Cornwall Councillor for St Teath and St Breward wards).

Parish Council Meeting opened at 19.30

1. Public Session: Eight members of the public were present, all householders in Treveighan wishing to discuss the proposal to build on land by Ashlack Cottage (please see appendix1). Mr. Stephen Knightly was present to present his plan and put forward his Heritage Statement regarding the planning re-application for the erection of a dwelling on land opposite the School House in Michaelstow Churchtown, notification of which had not yet been received.

2. Members declaration of interest: There were no interests declared

3. Apologies for non-attendance: There were no apologies offered

4. Approve the minutes: The minutes of the December meeting were approved and signed

5. Matters arising from the above minutes:

  • ongoing situation with illegal trader resident at top of Dry Lane. A Notice to Quit had been attempted to be served on the traders at the top of Dry Lane twice, but nobody was there.

  • bank account setup for Parish Community Fund and Friends of Church. Councillor Whitby had arranged a meeting with the bank manager for the following week.

  • assets register & re-statement & risk assessment. The clerk had prepared risk assessment forms for each of the parish assets. Cllr Marshall pointed out that one of the parish benches was broken. Councillor Button proposed getting this fixed and this was endorsed by the other councillors.

  • Councillor Whitby handed the parish council debit card to the clerk

  • Book of Governance for Michaelstow. The clerk gave out copies of the Michaelstow Book of Governance and asked councillors to view it for adoption the following month.

  • The clerk reported that the precept request had been received.

6. Planning: Applications.

PA16/11687 Building on land by Ashlack Cottage. After some discussion the parish council voted on whether to accept, agree to disagree, or take the plan to committee. They voted on option three, going to committee and the clerk was asked to advise the planners of such and register Cllr Marshall to speak at the meeting.

7. Accounts & Financial Matters

a. Bank Balance: all payments cleared to: £4223.66

b. Invoices & Payments: clerks salary of £269 paid by standing order on 1st of month. The clerk had noticed a discrepancy of £8 a month between the payslips he was getting from Diane Malley the salary administrator and the amount paid over by the bank and said he would investigate this.

An invoice for £24.58 was drawn up for by the clerk for printing and posting 7 governance books.

8. LMP: The clerk was seeking confirmation that the footpath in Mark Andrew’s field had been reinstated following the maize harvest. Cllr Button said that he would talk to Mark Andrew concerning this.

9. Community: Cllr Fairman thought it important that a parish council member should attend Community Network Meetings. Plans under discussion presently included NHS cutbacks and the air quality in Camelford.

10. Parish Matters: The clerk asked if anyone had ideas for the Annual Public Meeting scheduled for March. Cllr Fairman suggested contacting Sarah Sims of the Camelford network group for a talk about the community network. Cllr Button suggested someone from the planning office since there had been so many changes in the planning protocols.

The clerk reported he had the schedule for the election process in May. He also mentioned putting councillor responsibilities onto the website for transparency code requirements. He had also been contacted by the Queens Pageant Organiser for an end of World War I beacon scheduled nationally for 7 November 2018. The clerk also showed a new plan regarding the NHS in Cornwall, and the latest plans from Cornwall Council. He agreed to put any pages concerning Michaelstow onto the website.

Cllr Button said the water in the road outside Tregawn farm had built up again as there were at least two streams flowing into it down the road. He asked the clerk to contact Cormac regarding this and Cllr Fairman agreed he would also look into it.

11. Date of next Meeting:

Dates for year’s meetings 2017 were agreed provisionally as:



04.05 local elections









12. To Close the meeting: Cllr Marshall closed the meeting at 21.26

Appendix 1:

The chair read out the Parish Council’s objections to the plan as published on the County Council’s planning web site. The case officer had found no reason within the issues presented of parking, drainage and intrusion to not pass the plan. She had visited the site and had given full details in a written reply to the parish council. The main issue that concerned the public was around parking. With increasing numbers of cars per household there were already issues of too many cars using the area. They were causing parking problems, access problems, turning problems, danger to children, even one event of an ambulance being unable to get through. The residents thought that Treveighan was already at saturation point with cars parking on the road. One of the residents asked if the case officer, Davina Prichard was able to visit the site out of office hours to see the problem.

One member of the public had issues with being overlooked, and her view of the countryside being blocked. As she ran a successful B&B business from her home she felt the plan devalued the quality of her customers experience. The public thought that the builder intended to ‘build and scarper’, just leaving the problems caused by the new build with all the residents of Treveighan. There were also issues with the septic tank touching a wall. Cllr Fairman read out the outline conditions, which agreed that a better solution was needed in this outline plan.

Cllr Fairman’s explained that planning protocols had changed and that now the presumption was in favour of building houses, especially infill, as this would prevent building in the open countryside. Central government had determined that 60,000 houses should be built in Cornwall before 2030. Whereas two years ago 40% of planning appeals were lost, the figure was now reduced to 15% and diminishing. The planners would not be concerned with access as an issue unless the problem was severe, which meant ‘life-threatening’. He thought the only other issue that might be questionable was the size of the building. He said he was unable to represent the parish council and parishioners in going to committee as there was no basis in planning regulation to turn this plan down.