Minutes June 2016

Minutes of the meeting of Michaelstow Council Meeting held in the Treveighan Methodist Chapel on Thursday 2nd June 2016

Present: Cllr. J. Marshall, Cllr. A. ffrench Blake, Cllr. R. East, Cllr R. Whitby, S. Mitchell (parish clerk).

  1. Public Session: There were no members of the public present
  2. Members declaration of interest: There were no interests declared.
  3. Apologies for non-attendance: Cllr. Button had given his apologies at the previous meeting
  4. Approve the minutes: The minutes of the May meeting were approved with one alteration. Cllr. Marshall wanted a change in the minutes which listed Mrs. Bass as the complainant in the blocked footpath issue in the previous minutes, whereas she was the land owner.
  5. Matters arising from the above minutes:

Cllr Button had reported that there was still a stream running down the road outside the driveway to his farm and had asked the clerk to write to highways to divert this under the road by the driveway at Lower Tredarrup so that it stopped pooling on the corner at Clarks Well. The clerk had done this via Cormac’s online form but had as yet received no reply.

St Tudy Community shop had asked the parish council to supply a letter of support for their grant application for the shop extension and the clerk had written and delivered this.

The clerk confirmed he had written to Claire Hawke concerning EN16/00401 the migrant workers situation at Michaelstow Manor, also EN16/00881, the roadside carved mushroom seller had been registered and allocated a development officer for a 13 week enquiry. The situation as known at Michaelstow Manor was summarised for Cllr. East who had not been at the previous meeting.

The clerk had modified the draft constituion for ‘Michaelstow Community Fund’ and sent it to councillors. A. ffrench Blake checked and approved the constitution. Cllr. East had printed a copy off, which he supplied to Cllr. Whitby. Cllr. Whitby had visited Barclays in Wadebridge to open an account for the fund but had been asked for a constitution to set this up.

Cllr East supplied a sentence about himself for the website ‘transparency’ concerning councillors.

The clerk confirmed that CALC membership and the parish insurance had been renewed, that a letter of confirmation re:scarifying the green and separating the invoice for the gold path had been sent to Mr. Sanders. He had been unable so far to track down 1890 law on PC to PCC payments mentioned by the internal auditor.

  1. Planning: There were no planning issues and the clerk assured the councillors that he would get the new projection screen up before one came in. Cllr. A. ffrench Blake said he would keep an eye on activity regarding Michaelstow Manor.
  2. Accounts: Financial Matters

Bank Balance: all payments cleared to £5088.10 balance at the end of May

Invoices: clerk’s monthly salary of £265.47 paid in arrears by direct debit June 03

Locum clerk work for St Tudy needs to be invoiced through Michaelstow Parish Council as this cannot be invoiced on a S/E basis. The clerk requested permission to do this and claim a payment cheque once processed. Printing was being charged at 7.5p per copy. Stamps at cost. The Payroll administration also adds £15 for adding a one-off payment to HMRC accounts chargeable to St Tudy, along with an employers contribution to National Insurance. The payments invoiced to St Tudy were as follows:

13.04.16 – 27.04.16: 9.33 hours plus stationery [£3.60]                                 £146.95 paid

27.04.16 – 25.05.16: 28.66 hours plus stationery [£5.47]                               £445.69 paid

25.05.16 – 31.05.16: 9.22 hours plus stationery [£2.41]                                £143.72

One-off Payroll admin processing charge                                                        £015.00

Employers NI contribition from St Tudy > Michaelstow                                  £043.49

Total to charge to St Tudy for invoice 3                                                            £202.21

Total charge for locum work 13.04.16 – 31.05.16                             ­­­­            £794.85

NI payable by clerk £38.30

An additional cheque for £35.34 was approved and written for the clerk for an NJC payrise given in April which had not been added to the direct debit, plus £3.80 worth of stationery (£39.14). The clerk confirmed that his present pay grade with Michaelstow was now level 34 in the NJC range LC2, for 4 hours a week, and this was approved by the parish council.

The clerk had asked for a debit card for use on the parish council bank account, since the insurance company no longer accepted a cheque for payment. This had arrived and the council agreed that Cllr. Whitby should keep the card until standing orders regarding this were clarified. The clerk had not written down the card numbers but had the pin number so it was not useable by either party. An update to financial regulations and standing orders regarding the PC was agreed.

8. LMP: Cornwall Council Local Maintenance Project – no issues

9. Community: Network / Correspondence

Letters.

Emails. as on computer

  1. Parish Matters and Items for News:
  2. Date of next Meeting: Dates for year’s meetings 2015 – 16:
02.07 07..08 04.09 01.10 [APM] 06.11 03.12

 The next meeting was set for Thursday 7th July. Cllr. A. ffrench Blake gave his apologies for this meeting.

  1. To Close the meeting:

Cllr Marshall closed the meeting at 19.52

Action extraction:

Clerk:

  • install projection screen at Treveighan Methodist Chapel
  • find out the 1890 law concerning church donations from PC
  • track down VAT amounts spent on digital planning equipment

councillors

  • Cllr. ffrench Blake to re-invite PC Esder to a parish meeting
  • Cllr Whitby, supply a couple of sentences on background and interest in being on Michaelstow Parish Council for website.
  • All. Visit Wadebridge Barclays (?) to set up account identities for community fund.