Minutes March 2017


Minutes of the meeting of Michaelstow Council Meeting held in the Treveighan Methodist Chapel on Thursday 2nd March 2017

Present: Cllr. J. Marshall (chair), Cllr. R. East, Cllr. R. Whitby, Cllr. A. Button, Cllr. A French Blake, Simon Mitchell (Parish clerk), Cllr. Dominic Fairman, (Cornwall Councillor for St Teath and St Breward wards).

Parish Council Meeting opened at 19.28

  1. Public Session: There were no members of the public
  2. Members declaration of interest: There were no interests declared
  3. Apologies for non-attendance: There were no apologies offered
  4. Approve the minutes: The minutes of the February meeting were approved and signed
  5. Matters arising from the above minutes:
  • ongoing situation with illegal trader resident at top of Dry Lane. Cllr Fairman confirmed that notice to quit had been served and the council were moving to formal eviction. There was only a young man at the site and the original squatters were not to be seen.
  • bank account setup for Parish Community Fund and Friends of Church. Councillor Whitby had met with the bank manager and distributed the forms to signatories. He asked the clerk to go into Barclays in Wadebridge again as the counter staff had not photocopied his passport correctly.
  • the councillors had read the interim book of governance for Michaelstow and agreed to adopt the Standing Orders and Financial Regulations since these were standard documents based on the provided models from NALC
  • assets register & risk assessment. The clerk had prepared risk assessment forms for each of the parish assets. Cllr Marshall pointed out that one of the parish benches was broken. Councillor Button proposed getting this fixed and this was endorsed by the other councillors. The clerk said he had estimated a two year remaining life for the parish benches and suggested purchasing new ones through the Michaelstow Parish Fund.
  • Stephen Knightly had provided an Heritage Report regarding new plans underway for the ‘land opposite school house’ application in Michaelstow Church Town but this was not yet apparent. The councillors suggested he file it together with other information regarding this site.
  • Cllr. Fairman reported that Cormac had received detailed notes about the ongoing pool of water on the road outside Tregawn Farm. Cllr. Button thought that most of the water was running down from Clerkswell but some of it also ran down from Tredarrup and that the road would need taking up to prevent this continuing stream that formed after rainfall. The Highway Steward had informed Cllr. Fairman that the back ditches needed clearing and that something should happen by April regarding this.
  • The clerk reported that the had asked Sarah Sims to give a talk on the Community Network for the Annual Parish Meeting on April 6th but had received no reply. The council suggested he invite Andrew Langdon for a talk on Cornish Crosses.
  1. Planning: Applications.

PA16/11687 Building on land by Ashlack Cottage. Cllr Marshall had attended the Planning Committee meeting regarding this application. It was passed by 11 to 2 votes. Although he had had little to submit within the planning regulation he said it had been a useful learning experience to see how the system works.

  1. Accounts & Financial Matters
  2. Bank Balance: all payments cleared to: £3940.08
  3. Invoices & Payments: clerks salary of £269 paid by standing order on 1st of month. The clerk had noticed a discrepancy of £8 a month between the payslips he was getting from Diane Malley the salary admininstrator and the amount overpaid by direct debit. He requested a contribution equal to £2 a week for office running expenses and said that he would provide an invoice to balance this at the end of the financial year. The clerk requested his annual salary increase from level 34 in LC2 to level 35, an hourly rate of £15.84 payable from May 2017 and the parish council agreed to this.
  4. LMP: The clerk was seeking confirmation that the footpath in Mark Andrew’s field had been reinstated following the maize harvest. Cllr Marshal confirmed that as the maize had been harvested the way was now cleared.
  5. Community Network: There was nothing discussed regarding this issue
  6. Parish Matters:
  7. a) annual parish meeting: this had been discussed during ‘matters arising’
  8. b) the election process: the clerk provided a printout to councillors showing the election schedule and guidance for the May 4th elections and confirmed that he had asked for copies of nomination papers to be sent to him.
  9. c) appointment of internal auditor: the clerk had only been able to find two parties willing to undertake this and the parish council voted to employ Sue Hackett as the internal auditor for around £70 depending on how complex the audit became.
  10. d) re-appointment of salary administrator: the Parish Council agreed to re-appoint Dianne Malley as salary adminstrator for one year from 1st April 2017 for the fee of £73. She also provided the council with a schedule of rates for non-standard RTI submissions and other deviations.
  11. e) damage to bus shelter. The clerk also reported that the bus shelter had been damaged, he thought by kicking, and Cllr. Button agreed he would ask someone to check its safety. The clerk had reported this to the police under advice from the chair and the police wanted an estimate of the cost of damage for their report.
  12. Date of next Meeting:

Dates for year’s meetings 2017 were agreed provisionally as:

06.04 04.05 local elections 11.05 01.06
06.07 03.08 07.09 05.10 02.11 14.12
  1. To Close the meeting: Cllr Marshall closed the meeting at 20.20