DRAFT MINUTES May 2018

Minutes of the meeting of Michaelstow Council Meeting held in the Treveighan Methodist Chapel on Thursday May 10th 2018.

Present: Cllr. Marshall (chair), Cllr ffrench Blake, Cllr. East, S. Mitchell (parish clerk),

Parish Council Meeting

Public Session: there were no members of the public present

  • Members declaration of interest: no interests were declared
  • Apologies for non-attendance: apologies from Cllr Fairman
  • Approve the minutes: the minutes of the meeting of 4th April were signed-off as correct.
  • Matters arising from the above minutes:
  • welcome to the parish leaflet: The clerk apologised that he had not had time to re-layout the parish leaflet because the annual audit had taken him 16 hours over time for this month. He hoped to reclaim these hours later in the year and would re-layout for the July meeting.
  • Community Network road grants: Cllr Fairman had asked the parish council to minute their support of alterations to the road at Knight’s Mill including taking out the three lane’s and replacing them with two. Cllr Marshall confirmed that he hoped to attend the network meeting on 12th June to offer support in the form of a vote for the Camelford Bypass project. Cllr East clarified that there would be more Community Network funding available in following years for projects more local to Michaelstow.
  • Letter to Chief Executive Cornwall Council RE: illegal trader: Cllr ffrench Blake had received an email from Cllr Fairman, providing a schedule of actions taken regarding the illegal trader on the B3266. There did not seem to be anyone occupying the site presently and Cllr ffrench Blake would prepare his letter to the chief executive in the meantime.
  • Drainage issues outside Tregawn Farm: Cllr Button had, at his own expense, modified the drainage so that water no longer flowed down the incline ending at the Clarks Well corner. He had also dug out the ditches opposite again. The clerk observed that there was a large pile of soil inside the hedge where the other stream emerged on the road nearer Treveighan outside Lower Tredarrup, missing the pipe under the road. He enquired whether this had altered the drainage so that the stream emerged lower down and did not drain through the pipe into the field opposite. Although Cormac had undertaken to clear ditches, members of the parish council thought that they lacked familiarity with the workings of local drainage systems and hence had been unable to so far solve this long-term problem that created mud on the road that generated complaints from residents.
  • Planning: Applications: none
  • Accounts: Financial Matters
  • a.Bank Balance: 27.04.18 all payments cleared to £7893.10
  • Invoices & Payments:
  • clerks monthly salary of £274.56 paid by standing order on 1st
  • DM payroll services annual fee £73
  • SDH Accounting for Internal Audit £98
  • Annual parish insurance £183.86
  • Annual Audit: The clerk gave a description of the annual audit return pages and informed the Cllrs that the audit was now published on the parish website. The chair signed-off the annual governance statement and the accounting statements.
  • LMP: The clerk confirmed that he had made a claim for the LMP funding for £179. Mr Sanders had reported that bullocks had trampled the village green. He thought it needed rolling again but Cllr ffrench Blake thought this and unnecessary expense as the damage would mow down eventually. The other councillors agreed.
  • Community Network / correspondence: The council discussed an email from Mr D Oldham. They agreed that it had been a bad winter for mud but that Mr Button went out of his way to clean up. The situation was not ideal and some mud was an inevitable price to pay as farming in the countryside became increasingly industrialised. The clerk was asked to respond by email giving Mr Oldham the telephone number to report mud on the road to the county council should the farmer responsible not clear it up.
  • Parish Matters: AOB
  • The clerk asked for an annual salary increment. He was presently on level 35 of LC2 as described by NALC. The Council confirmed a raise of 41p per hour to level 36, still for four hours per week.
  • The clerk confirmed that the invoice for the donation to Michaelstow Community Fund from Farm Energy Woodlands Ltd had been received and £1500 should be paid into their bank account towards the end of May.
  1. Date of next Meeting:

There would be no scheduled meeting in June due to the clerk taking leave. The next meeting was scheduled for 5th July 2018.

  1. To Close the meeting: Cllr Marshall closed the meeting at 8.10pm.

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