Minutes April 2019

Minutes of the meeting of Michaelstow Council Meeting held in the Treveighan Methodist Chapel on Thursday April 4th 2019.

Present: Cllr. J. Marshall (chair), Cllr. A. ffrench Blake, Cllr. A. Button, Cllr. R. East. Cllr D. Fairman (Cornwall Cllr for St Teath and St Breward wards), S. Mitchell (parish clerk).

Annual General Meeting

The chair resigned and the members stood down.

Cllr. Button nominated Cllr. Marshall for chair and this was seconded by Cllr. East.

Cllr. Marshall accepted this post.

Cllr. Button wanted to step down from the council after many years. He asked other Cllrs. to consider who else in the community might make a contribution in his place.

The council resolved to not nominate a vice-chair as this position could be voted depending upon who was at the meeting, should it be needed.

The chair closed the AGM and opened the parish council meeting.

Parish Council Meeting

1. Public Session: Cllr. Button opened the meeting at 7:35 PM. There were no members of the public.

2. Members declaration of interest: no interests were declared.

3. Apologies for non-attendance: there were apologies from Cllr. Whitby.

4. Approve the minutes: the minutes of the meeting held on 7 March 2019 were signed as correct. The Cllrs. agreed that they would hold a site meeting immediately following this parish meeting to survey the source of the water emerging onto the road.

5. Matters arising from the above minutes:

  • Land registry and abandoned caravans on B3266: Cllrs. thought that the woodcarver might be moving back into the abandoned site on the B3266. The matter had been passed to Tina McGrath who was working on it on the parish council’s behalf.

6. Planning: There were no planning matters but Cllr. Fairman advised that the plan for Buttercup Barn should soon be apparent.

7. Accounts: Financial Matters

a. Bank Balance: 25.02.19 – £7904.16. The bank account at March 27 showed an end of year figure of £7597.30.

b. Invoices & Payments:

  • clerks monthly salary of £281.86 paid by SO for March. The clerk requested an annual salary increment from LC2 level 36 to 37 as per his contract and the parish council resolved that he should make this so.
  • the council agreed to join CALC for this year at a cost of £133.02

c. Annual accounts & audit: The clerk presented the annual accounts to the parish council prior to putting them into the annual parish audit which was underway.

8. Local Maintenance Project (LMP): The LMP contracts for the year stated that “If you would like to accept this offer, sign your acceptance form and return it to me within one month of the date of this letter. If we do not receive your confirmation we will arrange for CORMAC to undertake the paths clearance directly.” The clerk thought that arranging for Cormac to cut the paths might save £800 a year. The council agreed that the path cutting was a small part of Mr Sanders maintenance in the parish and that the clerk should apply for the LMP funding.

9. Community Network / correspondence:

Cllr. Fairman reported that the police and crime panel were promoting more beat officers over PCSO’s and that Camelford was to have a dedicated officer. The parish council’s preferred network panel priority was for highway safety and they asked the clerk to fill a form for them. There was to be a community network meeting on 11th June.

Cllr. Fairman informed the parish council of ‘people power grants’, and explained that some voluntary activity was expected from government employees. He also informed them that the community governance review included any changes to the number of Cllrs. on each parish council. The members thought that a parish council of five was sufficient for Michaelstow.

10. Parish Matters: The clerk reported that St. Tudy was considering a neighbourhood plan and that it was a good time for Michaelstow parish to seek inclusion in this should they want it. He had also reviewed the ‘Meet the Planners’ slideshow that showed the development of neighbourhood plans across North East Cornwall. He directed council members to the rural strategy document ‘2019 Time for a Rural Strategy’ which he thought had some interesting proposals.

AOB. Cllr. Button suggested that the parish should have some better signs for the to main roads into the parish. The other Cllrs agreed and asked the clerk to provide some examples of what is feasible.

11. Date of next Meeting:

The next meeting was to be the annual parish meeting on 2 May and the clerk would arrange a talk on the climate emergency situation. He would also supply an annual report for the chair for this meeting.

12. To Close the meeting: Cllr Marshall closed the meeting at 20.07