Minutes February 2018

Minutes of the meeting of Michaelstow Council Meeting held in the Treveighan Methodist Chapel on Thursday February 1st 2018.

Present: Cllr. Marshall (chair), Cllr ffrench Blake, Cllr. Whitby, Cllr. East, Cllr. Fairman, (Cornwall Councillor for St Teath and St Breward wards), S. Mitchell (parish clerk),

Parish Council Meeting

  1.  Public Session: there were no members of the public present
  2. Members declaration of interest: no interests were declared
  3. Apologies for non-attendance: there were apologies from Cllr. Button
  4. Approve the minutes: the minutes of the meeting of December 14th were signed-off as correct.
  5. Matters arising from the above minutes:
  • welcome to the parish leaflet: the clerk showed the completed layout for print. Cllr Marshall said he would supply more information on the Methodist Hall to balance the amount of text on the church. Cllr Fairman asked for his contact number to be included and the ‘under review’ bit to be taken out.
  • electoral review: Cllr Fairman gave the parish council maps of the current boundary review situation and the parish council resolved to accept the feedback written by Cllr ffrench Blake and asked the clerk to submit it with two small changes.
  1. Planning: Applications: none
  2. Accounts: Financial Matters
  3. Bank Balance: 27.01.18 all payments cleared to £5500.68
  4. Invoices & Payments:
  • clerks monthly salary of £274.56 paid by standing order on 1st
  • stationery purchased on debit card £87.52.ReBilled to St Tudy PC 50% + VAT = £51.05 cheque received for clerk to pay into bank
  1. LMP: the clerk said he would put in the LMP claim for the 2017 – 18 year
  2. Community Network / correspondence: none
  3. Parish Matters: AOB
  • Cllr. Whitby reported that the Michaelstow upgrade in broadband speed seemed to have been ‘demoted’ as not economically viable and was unlikely to happen in the immediate future.
  • The clerk said that the new General Data Protection Regulations coming into power in May 2018 required a complete audit of all of the information the parish council had on file. He also noted that as he was the ‘data processor’ for the PC, there had to be a ‘data controller’ as a separate entity. Cllr ffrench Blake volunteered for this position but asked the clerk to keep him informed as to what was required. The parish council resolved to make this so. The clerk agreed to send all members of the parish council information regarding GDPR requirements. Cllr Whitby offered to shred any paper necessary and provide a ‘certificate of shredding’ for such.
  • Cllr Button was investigating the provision of a water supply to the church for facilities. The parish council resolved to support this but thought it was an issue for the ‘friends’ organisation rather than the parish council.
  1. Date of next Meeting:

Next meeting 01.03

  1. To Close the meeting: Cllr Marshall closed the meeting at 7.58pm.

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