NP action list

This page lists the actions taken concerning Michaelstow Parish Neighbourhood Plan.

Activity stages in the Neighbourhood Plan:

Colour key: Prior to funding, how to approach this

Stage 1: Starting up – sharing ideas about how useful a Neighbourhood Plan might be

  • November 7th 2013 – topic of Neighbourhood plan introduced to Michaelstow Parish Council as described as explained by St Minver Lowlands at the meeting in Camelford on 22nd October 2013
  • February 6th 2014 – practicalities and usefulness of NP discussed in parish meeting. Opportunity to engage with residents of Michaelstow recognised as valuable by PC who decide to undertake project

1a. Parish/Town Council meeting to discuss potential Neighbourhood Plan e.g. process, ideas, aspirations

  •  Nov. 21st 2013 – discussions with parish clerk for st. Teath regarding Parish plan and benefits.
  • Meeting of Dec 5th 2013 – MPC instruct clerk to research the next stage of applying for Parish Neighbourhood Plan.
  • Jan. 7th – clerk contacts Sarah Arden to discuss feasibility or plan for Michaelstow.
  • Jan 13th – clerk contacts Sarah Sims regarding NP f0r Michaelstow
  • Jan 30th – clerk attends Bodmin Community Network Panel Meeting in Cardinham to find out more about NP
  • March 6th 2014 – councillors view example questions and range/categories of questions in established Parish Neighbourhood Plan questionnaires

1b. Do pre-publicity/awareness raising with Parish residents – ensuring they know what is being discussed

  •  January issue of ‘The Magazine’ – MPC post notice of their intention to undertake  NP
  • March issue of ‘The Magazine’ – MPC post notice of their intention to undertake  NP

1c. Discuss the options and implications and a suggested Neighbourhood Area (i.e. area the the Neighbourhood Development Plan or Neighbourhood Development Order will cover)

  • Dec. 12th 2013 – Network for distribution of printed materials in Michaelstow formalised for promoting the carol service initially
  • Meeting of 6th February – clerk offers to project manage the NP and MPC accept this offer to go to next stage of application

1d. Ensure that aims and objectives of doing the Neighbourhood Plan are clear/understood.

  • January 7th 2014 – special area set up on parish website for Neighbourhood plan and dissemination of information 
  • 13th Feb – available pdf documents on Neighbourhood planning uploaded and made available on Michaelstow Parish website

Stage 2: Ensuring the community will support the neighbourhood planning process

2a. Identify key partners and stakeholders including potential developers and landowners

  • key landowners, partners and stakeholders to be identified at mapping overlay stage

2b. Develop communication and engagement strategy , (what/ who/ how/ when/ why)

  •  Initial ideas on approach include: online questionnaire, door to door visits, printed questionnaire, personal interview, telephone calls, parish website section on plan
  • initially create and test questionnaire online then refine – convert to ‘print and post’ version for those who express a preference. Use invitation letter/mailmerge to every member of the parish inviting involvement

2c. Ensure that strategy is inclusive and accessible to all

  •  use of online / print / follow-up visit / event

2d. Information/awareness raising community event/s (based on communication and engagement strategy)

  •  plug-in to existing events in the parish

2e. Engage with local groups and people to gain their views on doing the neighbourhood plan, area, local issues and priorities e.g. short questionnaire

 

2f. Analyse questionnaire responses and gauge support and understanding of neighbourhood planning, broadly define key issues and priorities from responses

 

2g. Ensure events and questionnaire are inclusive

 

Stage 3: Getting organised – making sure you’re ready to prepare the plan

3a. Set up Steering Group and agree roles (chair etc) and Terms of Reference

  •  Steering group is the Parish Council – Neighbourhood Plan as agenda issue for every meeting

3b. Agree and Set up process to ensure flow of information between Parish/Town Council and Steering Group.

  •   Steering group is the Parish Council – Neighbourhood Plan as agenda issue for every meeting

3c. Consider if Steering Group would benefit from other representation e.g. outlying hamlets/villages

  •  attempt to involve at least one inhabitant from each of the hamlets of Michaelstow Parish: Michaelstow churchtown, Knightsmill, Treveighan, Helsbury, Fentonadle, Trevenning and Bearoak / Tregawn.

3d. Consider Skills/knowledge/interests/representation of Steering Group

 

3e. Check for inclusivity and diversity in the makeup of the Steering Group

 

3f.  Populate Action Plan with time scales (for individual tasks & realistic time frame for process) & resources (people/funding) etc

 

3g. Agree Action Plan

 

3h. Parish/Town Council to send letter and map to Cornwall Council to formally apply for Neighbourhood Area

  •  7th Feb – Designation of Michaelstow Parish as a Neighbourhood Plan Area letter sent to Cornwall Council

3i. Cornwall Council decision on request for Neighbourhood Area as submitted by Parish/Town Council

  •  16th July 2014 – Implementation date of Michaelstow Neighbourhood Plan as given by Edwina Hannaford, cabinet member for Environment, Heritage and Planning

3j. Parish/Town Council to suggest where CC might advertise Neighbourhood Plan locally (to reach those who live/work/have businesses in area)

 

3k. Cornwall Council to formally advertise Neighbourhood Area

 

3l. Cornwall Council decision following consultation period

  •  07.07.14 – That the Michaelstow Neighbourhood Plan area is designated in accordance with the Neighbourhood Planning (general) regulations 2012

Stage 4: Information gathering – getting to know your neighbourhood and its context

4a. Establish what interest there is from potential developers

  •  gather information during the collection of information phase

4b. Discussions with landowners

  •   gather information during the collection of information phase

4c. Ongoing liaison with key stakeholders

 

4d. Gather existing information e.g. demographic and socio-economic information, designated/protected sites, views from the initial questionnaire and community events

 

4e. Establish what evidence is still required and where it may be sourced

 

4f. Source or produce additional evidence if required

 

4g. Undertake mapping exericise – e.g. infrastructure, trees and environmental elements, leisure facilities, shops, historical assets etc

 

4h. Undertake analysis of evidence

 

4i. SWOT analysis

 

4j. Hold community events to present various development options (ensuring landowners are on board) and feedback results from the initial questionnaire/engagement

 

4k. Draft survey questions, this should be informed by the previous evidence gathering carried out through building the evidence base and the initial questionnaire

 

4l. Agree dates (distribution/close), distribution method, consider incentive for completing questionnaire?

 

4m. Ensure the questionnaire is inclusive and accessible to all

 

4n. Distribute questionnaires

 

4o. Collect completed questionnaires (if by hand)

 

4p. Analyse questionnaire responses

 

Stage 5: Pulling it all together – what you want the neighbourhood to be like

5a. Develop draft vision and aims for the Neighbourhood Plan

 

5b. If an NDO, will it give full permitted development rights or ‘in principle’?

 

5c. How long will the plan stand for? How often should it be refreshed?

 

5d. Review relevent local and national planning policies and guidance

 

Stage 6: Writing policies and identifying projects

 

6a. Identify key themes and issues for the Neighbourhood Plan

 

6b. Examine development options in context of baseline information and public opinion

 

6c. Identify sites for protecting/blocking development e.g. valuable community spaces

 

6d. Consult and agree the preferred direction with landowners

 

6e. Seek advice from Cornwall Council on other assessments that may be required, e.g. Strategic Environmental Assessment (SEA), Habitats Regulations Assessment, Environmental Impact Assessment, flood risk assessment etc

 

6f. Decide plan layout, format, design etc

  •  plan layout to be an A5 paperback book delivered to every household in Michaelstow, summarised outcomes at front with further detail inside. Also to incorporate ‘welcome pack’ idea giving information of use to residents of Michaelstow. Self-published with lulu.com

6g. Draft planning policies and guidance

 

6h. Consider alternatives

 

6i. Carry out a Sustainability Check

 

6j. Consider mitigation measures to alleviate negative impacts and maximise positive outcomes

 

6k. Finalise draft planning policies

 

6l. Compile draft Neighbourhood Plan

 

6m. Check conformity with Cornwall Council’s Local Plan

 

6n. Consider in terms of equality and diversity

 

6o. Proofread draft Neighbourhood Plan

 

6p. Make any amendments

 

6q. Finalise draft Neighbourhood Plan

 

Stage 7: Testing and approving the Neighbourhood Plan – making sure the plan works and signing it off

7a. Consult on draft Neighbourhood Plan to ensure it represents what the community want – also feedback on results from detailed questionnaire and demonstrate how the Neighbourhood Plan tackles the issues raised.

 

7b. Make any amendments necessary following pre-submission consultation

 

7c. Re-check against various assessments as necessary

 

7d. Re-check general conformity with Cornwall Council’s Local Plan

 

7e. Submit the Neighbourhood Plan to Cornwall Council. This must include a map and statement identifying the area, consultation statement, confirmation that it meets legal obligations, any other assessments required such as SA, EIA etc

 

7f. Cornwall Council will review the Neighbourhood Plan and if it meets requirements, it will then be publicised for consultation

 

7g. Cornwall Council submit for independent examination

 

7h. Modify or not? ( Cornwall Council may make modifications to the Neighbourhood Plan before the referendum to ensure that it complies with the recommendations of the examiner’s report)

 

7i. If the Neighbourhood Plan has to be modified, details to be publicized

 

7j. Referendum

 

7k. ADOPTION OF PLAN (if all of the above is succesful)

 

Stage 8: Delivering and monitoring the plan

 

8a. Parish/Town Council to develop an Implementation Plan, e.g. working with developers to make it happen

 

8b. Monitoring – decide on how to monitor progress against objectives and reporting back to the community